Academic Conference Software for Universities

Transform your university’s event management with Conference Tracker by Engineerica. Our all-in-one solution simplifies registration, tracking, and reporting, ensuring every event is a success.

Versatile Solutions for All Academic Events

Conference Tracker caters to a wide range of university events, from alumni reunions and student orientations to discovery days, academic consultations, and fundraisers. Our platform adapts to your needs, ensuring effective management and exceptional experiences for every occasion.

Deliver Perfect Event Experiences

Conference Tracker simplifies the complexities of managing university events, providing tools for easy registration, seamless coordination, and comprehensive reporting. Ensure your conferences, workshops, and seminars run smoothly with minimal effort.

Mobile App Companions

The Conference Leads app is a dynamic mobile application for both iOS and Android. It revolutionizes lead capture and management for exhibitors at conferences and events.

Conference Attendee is a mobile app that enhances attendees’ event experiences by providing features like live event streams, event programs, sponsor descriptions, speaker bios, interactive maps, and a social network for sharing posts and photos.

Enhanced Attendee Experience

Deliver an exceptional experience to your attendees with personalized event websites, streamlined registration processes, and real-time engagement tracking. Conference Tracker ensures every participant feels valued and engaged, boosting overall satisfaction.

Features

Maximize attendee engagement, simplify event management, and ensure seamless execution with Conference Tracker.

Simplify Registration and Collect Payments Online

Conference Tracker lets attendees register, select sessions, and pay securely through one branded registration page. Supports PayPal, Stripe, and Authorize.net with discount codes, group registration, and automated confirmation emails.

Conference Registration & Payments

Coordinate Speakers and Build Your Conference Agenda

Manage the full speaker lifecycle from call for proposals to event day. Build your conference agenda with session scheduling, room assignments, and automated speaker notifications.

Speaker & Agenda management

Run Smooth On-Site Operations from Day One

Coordinate every on-site detail from a single dashboard: staffed check-in desks, self-service kiosks, badge printing stations, room management, real-time attendee counts, and session capacity monitoring.

In-person Event Management

Cut Check-in Lines with Self-Service Kiosks

Deploy self-service check-in kiosks that let attendees find their name, confirm their registration, and print a badge in seconds. Supports walk-in registration and on-site payment for last-minute attendees.

Event Check-in Kiosk

Verify Session Attendance with QR Badge Scanning

Scan attendee badges at session entrances to record sign-in and sign-out times. Attendance data feeds directly into CEU credit calculations, giving you verified, auditable records without manual tracking.

CEU Attendance Scanner

Maximize Sponsor Visibility and Exhibitor Value

Create tiered sponsorship packages with banner ads, push notifications, video ads before sessions, and sponsored social posts. Manage exhibitor profiles, booth assignments, and appointment scheduling. Exhibitors capture leads on-site using the Conference Leads companion app.

Sponsor and Exhibitor Management

Run Virtual and Hybrid Events from One Platform

Integrate live streaming, virtual exhibit halls, and on-demand session replays into your conference. Track attendance for both in-person and virtual attendees from a unified dashboard, so CE/CEU credits and analytics work the same regardless of how someone attends.

Virtual and Hybrid Event Management

Design Floor Plans and Assign Booths Online

Upload venue layouts and create interactive floor plans with drag-and-drop booth placement. Exhibitors select and reserve booths online. Attendees browse the floor plan on the conference website and mobile app to find exhibitors.

Floor Plan and Booth Management

Track Event Attendance in Real Time

Monitor who checked in, which sessions they attended, and how long they stayed. Conference Tracker provides session-level attendance data through badge scanning, self check-in, and real-time dashboards with capacity alerts.

Event Attendance Tracking

Launch a Branded Conference Website Without Coding

Create a mobile-responsive conference website with speaker bios, session schedules, sponsor logos, venue maps, and embedded registration forms. No coding or design experience required.

Conference Website Builder

Automate CE/CEU Credit Tracking and Compliance Reporting

Set session-specific CE/CEU credit rules, track attendance completion automatically, generate branded certificates, and export accreditation-ready compliance reports for nursing, accounting, chiropractic, and other professional boards.

Continuing Education Tracking

Turn Any Smartphone into a Badge Scanner

Use any iPhone or Android device as a conference badge scanner. Scan QR codes on attendee badges to record session attendance, verify credentials, and capture lead data. No dedicated scanning hardware required.

Conference Badge Scanner

Manage Proposals from Submission to Approval

Publish a shareable call for proposals with custom submission forms. Review, score, and approve proposals from a centralized dashboard. Accepted proposals flow directly into your conference agenda and speaker lineup.

Conference Proposal Management

Design and Print Professional Badges On Demand

Design conference badges with custom fields, logos, QR codes, and color-coding by attendee role. Print badges on demand at check-in using standard office printers or dedicated badge printers. Reprint lost badges instantly on-site.

Conference Badge Printing

Measure Event Success with Actionable Analytics

Track session attendance, measure engagement, and generate stakeholder-ready reports. Export attendance summaries, CE/CEU completion rates, registration data, and ROI metrics in Excel, CSV, or PDF.

Event Analytics and ROI Reporting

Using Conference Tracker in Higher Education

Looking for powerful, user-friendly event management software for universities? Conference Tracker delivers a comprehensive solution designed to streamline academic events and elevate the campus experience. From student orientations and faculty summits to research conferences and alumni gatherings, Conference Tracker empowers higher education institutions to efficiently plan, promote, and execute events of any size—whether in-person, virtual, or hybrid.

Comprehensive Tools for Academic Events

Conference Tracker centralizes every aspect of event organization under one platform. Easily build custom registration pages, create branded event badges, and manage attendance tracking in real-time—perfect for ensuring security, compliance, and accurate record-keeping on campus. Plus, the integrated mobile apps give attendees instant access to session information, speaker bios, interactive maps, and social feeds, fostering an engaging and immersive experience.

Enhance Engagement & Professional Development

Boost student and faculty involvement with gamification, social feeds, live polls, and Q&A features that keep participants connected and motivated. For continuing education programs, Conference Tracker automatically calculates credits, generates customizable certificates, and provides instant attendance verification—ideal for maintaining accreditation standards and demonstrating the value of your events.

Powerful Reporting & Analytics

Make data-driven decisions and showcase results to stakeholders with detailed reports on session attendance, participant feedback, and engagement levels. Conference Tracker’s real-time analytics help universities optimize event offerings, secure funding, and continually refine their strategic plans.

Elevate campus events with a dedicated event management software for universities. Try Conference Tracker today and transform the way your institution organizes and delivers academic events—effortlessly and professionally.

Explore for free!

Take a closer look at our cutting-edge solution and see how it redefines industry standards. Schedule your demo today to explore powerful features that address your specific needs.

Hear What Our Users Are Saying!

Discover the real-world impact of our solutions through the experiences of our satisfied clients.

We LOVE Conference Tracker! We left them for a year, but got back to them as soon as possible! We love all aspects of Conference Tracker, but the best part is the Support and quick responses. We will be ready to use them again next year for our next event!

Rachel Neutzler

TFMA -Texas Fire Marshals Association

First time client of Conference Tracker and couldn't be more pleased with the app features and capabilities. Our conference houses over 1400 attendees, all of which were easily scanned into each session and provided professional reports of their attendance.

Laurie Michelle

Maryland Transportation Builders and Materials Association

Our organization has used Conference Tracker for 4 to 5 conferences so far. We love it! The app tracks attendance, print reports, and keep our attendees engaged. Customer support is excellent!

Misti Nielsen

CCT - Christian Counselors of Texas

Excellence Since 1994

Celebrating over three decades of innovation, dedication, and success in advancing academic and event management solutions.

A Partnership for Success

Engineerica’s commitment to quality extends beyond our products. Our comprehensive support services and integrations ensure our clients achieve their goals with ease.

Empowering Organizations

Since 1994, Engineerica has been at the forefront of developing advanced management systems to enhance everyone’s success.

Turn Events into Experiences

We redefined event management, offering seamless integration of attendance tracking and lead retrieval to ensure every event is a success.

Driving Excellence Across Education, Events, and Enterprise

Unlock new possibilities and streamline your operations with our cutting-edge technology.