Running a virtual or hybrid event should not mean juggling a streaming tool, a registration system, an engagement app, and a spreadsheet to tie it all together. Conference Tracker is virtual event management software that brings every piece under one roof, so your team can plan, run, and measure online and hybrid events from a single platform. Whether your audience joins from the conference hall or from a laptop across the world, everyone gets the same polished experience, and you get one clean set of data.

For organizers managing mixed audiences, this is what sets true hybrid event software apart: it does not treat your virtual attendees as an afterthought. Conference Tracker gives remote participants the same access to sessions, exhibitors, networking, and credits as the people in the room, while unifying attendance and engagement data for both groups in one dashboard.

Stream Your Sessions, Your Way

Every event team has its own streaming preferences, and Conference Tracker works with all of them. Broadcast your sessions live or run pre-recorded videos, and integrate the platforms you already use, including YouTube, Facebook Live, StreamYard, Zoom, WebEx, Vimeo, OBS, and Wirecast. You can also upload pre-recorded session material directly to Conference Tracker or embed videos from other sources as your virtual sessions.

Setup is simple. Linking a video to a session is as easy as copying a link into the software, and your attendees can access the content through the web portal or the Conference Attendee mobile app. There is no need to force your presenters onto an unfamiliar tool or rebuild your production workflow around your event platform.

On-Demand Replays That Extend the Life of Your Event

Time zones, schedule conflicts, and concurrent sessions mean some attendees will always miss content they wanted to see. Conference Tracker lets you make sessions available to view after the event, turning your program into an on-demand library instead of a one-time broadcast. Built-in pre-recorded sessions even let attendees resume videos where they left off, so a busy professional can watch a keynote in two sittings without losing their place.

Replays also give you a second wave of value from your content. Video recording analytics show you how virtual sessions perform after the event ends, helping you understand which topics keep drawing viewers and what your audience wants more of next year.

Keep Remote Attendees Engaged, Not Just Logged In

The hardest part of any virtual event is holding attention through a screen. Conference Tracker gives you engagement tools built directly into the session experience. Take live questions, launch polls, and encourage conversation on session-specific social feeds where attendees can post comments, notes, and images during the presentation. You can share slides and documents with session attendees, and invite participants to play trivia games through the attendee mobile app to keep the energy up between sessions.

You can also verify that engagement is real. Send pulse checks during specific sessions to confirm your audience is watching and attentive, and use engagement scoring to reward attendees for social activity like posts, likes, and comments. Instead of hoping remote attendees stayed tuned in, you will know.

A Virtual Exhibit Hall That Delivers Sponsor Value

Sponsors and exhibitors need visibility whether or not they have a physical booth. Conference Tracker includes a virtual exhibit hall where exhibitors upload promotional videos, documents, and company profiles for attendees to browse from anywhere. Exhibitors complete their profiles through an online form, which keeps setup off your team’s plate, and their customizable virtual booths give remote attendees a genuine reason to explore beyond the session schedule.

Combined with the Conference Leads app for capturing and managing attendee leads, your exhibitors walk away from virtual and hybrid events with measurable results they can take back to their own teams.

Virtual Networking That Feels Natural

Networking is usually the first casualty when an event goes online. Conference Tracker works to bring it back with an interactive social feed where attendees share posts, photos, and comments throughout the event. Attendees can chat, message each other directly, and create appointments to meet up, whether that means a video call between two remote participants or an in-person coffee between attendees who discovered each other online.

Speaker and presenter bios with photos help attendees decide who they want to hear and connect with, and the conference browser puts event, session, and presenter information at everyone’s fingertips regardless of where they are joining from.

Hybrid Attendance Tracking in One Unified Dashboard

This is where most event stacks fall apart: in-person attendance lives in one system, virtual attendance in another, and someone has to merge the two after the event. Conference Tracker was built to avoid that problem entirely. Attendance is tracked automatically for all online attendees, in-person participants check in through badge scanning or self-service kiosks, and a unified dashboard tracks engagement across both audiences. You get complete attendance data regardless of how people join.

From that same dashboard, you can pull detailed attendance logs with in and out timestamps, identify your highest and lowest attended sessions, track no-shows, and measure session attendance duration. Reports export in the formats your stakeholders need, and the data is accurate enough to support compliance and accreditation requirements.

CEU Credits and Certificates for Every Attendee

If your event offers continuing education credits, hybrid formats usually create a documentation headache. Conference Tracker automates the entire workflow. Because attendance is tracked for virtual and in-person participants alike, the platform can assign CEU credits based on your requirements, such as attendance thresholds and quiz completions, then generate and distribute custom-branded certificates automatically. Attendees access their CEU records and certificates directly through the portal, with no manual reconciliation on your end.

Registration and Promotion Handled in the Same Platform

Your virtual event starts long before the first session streams. Conference Tracker lets you build professional, branded event websites and landing pages that showcase your schedule, speakers, and sponsors, with registration forms and payment processing built in through integrations like PayPal, Stripe, and Authorize.net. Advanced form logic with conditional questions and branching paths tailors registration to each attendee, which matters when in-person and virtual tickets come with different options and pricing.

Once registrations come in, email campaigns with dynamic placeholders, push notifications, and dashboard announcements keep both audiences informed from sign-up through the closing session. Everything feeds the same platform, so your promotion, registration, and attendance data never need to be stitched together by hand.

Multiple Ways to Join, One Consistent Experience

Flexibility drives attendance for virtual and hybrid events. With Conference Tracker, attendees can watch sessions from their phone through the Conference Attendee app, or from a laptop, desktop, or tablet through the web portal in any internet browser. The interactive session schedule, social feed, exhibit hall, and session materials stay consistent across devices, so nobody’s experience depends on the hardware they happen to own.

Why Event Teams Choose Conference Tracker as Their Hybrid Event Software

Plenty of tools can stream a session. Far fewer can stream the session, engage the remote audience, give exhibitors a virtual presence, track attendance for everyone, calculate CEU credits, and hand you a unified report when it is all over. Conference Tracker is a complete virtual conference platform that scales from small workshops to large multi-track conferences, and it handles in-person, virtual, and hybrid formats with equal ease.

That means less duct tape between systems, cleaner data for your stakeholders, and a better experience for every attendee, wherever they are. Schedule a demo today and see how Conference Tracker simplifies virtual and hybrid event management from registration to post-event reporting.