Conference Tracker gives organizers a complete environment for in-person event management, from first announcement to final report. Start by building a professional, branded website to showcase schedules, speakers, sponsors, and exhibitor information. Use flexible registration forms with advanced logic, including conditional questions and branching paths, to personalize every attendee’s journey. Connect payment gateways like PayPal, Stripe, or Authorize.net to collect fees securely, and manage promo campaigns with discount codes that support your revenue plan.

User and data operations are consolidated. Mass upload attendees, sessions, and exhibitors with CSV files, then assign roles such as Administrator, Operator, Presenter, Moderator, or Exhibitor Representative with the right permissions. Login tracking provides visibility and control, while custom profile fields let you capture the details that matter to your event.

On-site execution is fast and reliable. Create custom badge designs with QR codes and color coding by role, then let attendees print at self-check-in stations for a smooth arrival. QR code check-ins and kiosk-based tracking capture accurate in and out times. Early sign-in and late sign-out windows help manage traffic, and real-time alerts notify staff when rooms approach capacity.

Scheduling and session management are efficient and flexible. Add sessions with time, location, and capacity, organize them by tracks, and adjust with drag-and-drop updates as your event evolves. Session proposals management simplifies collection, review, and scheduling, so your program takes shape quickly and consistently.

Wayfinding and space planning are built in. Interactive floor plans and maps with markers make it easy for attendees to find rooms, sponsors, and services. Exhibitors can reserve and customize booths, supported by the Conference Leads app for scanning and managing contacts. Push ads and sponsor videos extend monetization opportunities and drive exhibitor ROI.

Engagement is a core pillar. The social wall encourages posts, photos, comments, and likes, while engagement scoring and gamified experiences like a prize wheel, trivia, and raffles motivate participation. For mixed formats, virtual session integration and pre-recorded content allow attendees to resume videos and keep learning at their own pace.

Communication tools keep everyone aligned. Send personalized emails using dynamic placeholders, deliver push notifications to targeted segments, and post timely announcements on attendee and exhibitor dashboards. Real-time alerts help operators react to issues before they impact the experience.

Measurement and improvement come standard. Attendance reports provide clear summaries with timestamps, and session duration tracking reveals how long audiences stayed engaged. Drill into engagement metrics, session popularity, and financial dashboards covering registrations, sponsorships, and payments. Survey visualization and post-event feedback help you close the loop with confident, data-driven decisions.

Conference Tracker is purpose-built as in-person event management software that also scales to hybrid and virtual needs. Secure and compliant data handling, mobile app companions, and seamless integrations make it the in-person event platform you can rely on for efficient operations, elevated engagement, and continuous improvement.