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Conference Tracker

Empower Your Nonprofit Events with Conference Tracker

Discover how Conference Tracker simplifies event management for nonprofits. From fundraisers to community outreach, our platform offers the tools you need to engage donors, streamline operations, and maximize your impact.

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Streamlined Event Management for Nonprofits

Conference Tracker simplifies the planning and execution of nonprofit events, offering a comprehensive platform to manage everything from registration to post-event reporting. Ensure your fundraisers, galas, and community outreach events run smoothly and efficiently.

Maximize Volunteer Engagement and Impact

Engage your volunteers and supporters like never before with custom event websites, easy registration, and real-time engagement tracking. Conference Tracker helps nonprofits create meaningful connections, boost participation, and maximize the impact of their events.

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Mobile App Companions

The Conference Leads app is a dynamic mobile application for both iOS and Android. It revolutionizes lead capture and management for exhibitors at conferences and events.
 
Conference Attendee is a mobile app that enhances attendees’ event experiences by providing features like live event streams, event programs, sponsor descriptions, speaker bios, interactive maps, and a social network for sharing posts and photos.

Affordable Solutions for Nonprofit Events

Designed with nonprofits in mind, Conference Tracker offers a cost-effective solution that scales with your organization’s needs. Whether hosting a small community event or a large-scale fundraiser, our platform provides the flexibility and tools to make your event a success.

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Features

Maximize attendee engagement, simplify event management, and ensure seamless execution with Conference Tracker.

Simplify Registration and Collect Payments Online

Conference Tracker lets attendees register, select sessions, and pay securely through one branded registration page. Supports PayPal, Stripe, and Authorize.net with discount codes, group registration, and automated confirmation emails.

Coordinate Speakers and Build Your Conference Agenda

Manage the full speaker lifecycle from call for proposals to event day. Build your conference agenda with session scheduling, room assignments, and automated speaker notifications.

Run Smooth On-Site Operations from Day One

Coordinate every on-site detail from a single dashboard: staffed check-in desks, self-service kiosks, badge printing stations, room management, real-time attendee counts, and session capacity monitoring.

Cut Check-in Lines with Self-Service Kiosks

Deploy self-service check-in kiosks that let attendees find their name, confirm their registration, and print a badge in seconds. Supports walk-in registration and on-site payment for last-minute attendees.

Verify Session Attendance with QR Badge Scanning

Scan attendee badges at session entrances to record sign-in and sign-out times. Attendance data feeds directly into CEU credit calculations, giving you verified, auditable records without manual tracking.

Maximize Sponsor Visibility and Exhibitor Value

Create tiered sponsorship packages with banner ads, push notifications, video ads before sessions, and sponsored social posts. Manage exhibitor profiles, booth assignments, and appointment scheduling. Exhibitors capture leads on-site using the Conference Leads companion app.

Run Virtual and Hybrid Events from One Platform

Integrate live streaming, virtual exhibit halls, and on-demand session replays into your conference. Track attendance for both in-person and virtual attendees from a unified dashboard, so CE/CEU credits and analytics work the same regardless of how someone attends.

Design Floor Plans and Assign Booths Online

Upload venue layouts and create interactive floor plans with drag-and-drop booth placement. Exhibitors select and reserve booths online. Attendees browse the floor plan on the conference website and mobile app to find exhibitors.

Track Event Attendance in Real Time

Monitor who checked in, which sessions they attended, and how long they stayed. Conference Tracker provides session-level attendance data through badge scanning, self check-in, and real-time dashboards with capacity alerts.

Launch a Branded Conference Website Without Coding

Create a mobile-responsive conference website with speaker bios, session schedules, sponsor logos, venue maps, and embedded registration forms. No coding or design experience required.

Automate CE/CEU Credit Tracking and Compliance Reporting

Set session-specific CE/CEU credit rules, track attendance completion automatically, generate branded certificates, and export accreditation-ready compliance reports for nursing, accounting, chiropractic, and other professional boards.

Turn Any Smartphone into a Badge Scanner

Use any iPhone or Android device as a conference badge scanner. Scan QR codes on attendee badges to record session attendance, verify credentials, and capture lead data. No dedicated scanning hardware required.

Manage Proposals from Submission to Approval

Publish a shareable call for proposals with custom submission forms. Review, score, and approve proposals from a centralized dashboard. Accepted proposals flow directly into your conference agenda and speaker lineup.

Design and Print Professional Badges On Demand

Design conference badges with custom fields, logos, QR codes, and color-coding by attendee role. Print badges on demand at check-in using standard office printers or dedicated badge printers. Reprint lost badges instantly on-site.

Measure Event Success with Actionable Analytics

Track session attendance, measure engagement, and generate stakeholder-ready reports. Export attendance summaries, CE/CEU completion rates, registration data, and ROI metrics in Excel, CSV, or PDF.

Explore for free!

Take a closer look at our cutting-edge solution and see how it redefines industry standards. Schedule your demo today to explore powerful features that address your specific needs.

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Using Conference Tracker for Nonprofit Events

Empower your organization to host impactful fundraisers, galas, and community gatherings with Conference Tracker, the premier nonprofit event management software. Designed to streamline event organization and optimize attendee engagement, Conference Tracker offers a full suite of tools that help nonprofits focus on their mission rather than tedious administrative tasks. From customized registration forms and simplified payment processing to personalized badges and real-time attendance tracking, Conference Tracker ensures every aspect of your event is managed efficiently and professionally.

With Conference Tracker’s intuitive platform, you can create branded event pages and deploy interactive features—like social feeds, live polls, and Q&A sessions—that boost audience participation and foster a sense of community among supporters. Plus, easily integrate online donations or ticket purchases while providing sponsors and partners with added visibility through digital banners and targeted messaging. By leveraging Conference Tracker’s robust analytics and reporting features, nonprofits gain valuable insights into attendee engagement, financial performance, and donor behavior—enabling data-driven decision-making for future events and campaigns.

Embrace the power of nonprofit event management software with Conference Tracker. Transform your organization’s events into unforgettable experiences that effectively drive impact and fuel long-term growth.

Hear What Our Users Are Saying!

Discover the real-world impact of our solutions through the experiences of our satisfied clients.

rachel-neutzler
We LOVE Conference Tracker! We left them for a year, but got back to them as soon as possible! We love all aspects of Conference Tracker, but the best part is the Support and quick responses. We will be ready to use them again next year for our next event!
Rachel Neutzler
TFMA -Texas Fire Marshals Association
laurie lawler
First time client of Conference Tracker and couldn't be more pleased with the app features and capabilities. Our conference houses over 1400 attendees, all of which were easily scanned into each session and provided professional reports of their attendance.
Laurie Michelle
Maryland Transportation Builders and Materials Association
Misti-Profile-Photo-768x821
Our organization has used Conference Tracker for 4 to 5 conferences so far. We love it! The app tracks attendance, print reports, and keep our attendees engaged. Customer support is excellent!
Misti Nielsen
CCT - Christian Counselors of Texas

Excellence Since 1994

Celebrating over three decades of innovation, dedication, and success in advancing academic and event management solutions.

A Partnership for Success

Engineerica’s commitment to quality extends beyond our products. Our comprehensive support services and integrations ensure our clients achieve their goals with ease.

Empowering Organizations

Since 1994, Engineerica has been at the forefront of developing advanced management systems to enhance everyone’s success.

Turn Events into Experiences

We redefined event management, offering seamless integration of attendance tracking and lead retrieval to ensure every event is a success.

Driving Excellence Across Education, Events, and Enterprise

Unlock new possibilities and streamline your operations with our cutting-edge technology.

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