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Conference Tracker

Enhance Association Events with Conference Tracker

Transform your association’s event planning with Conference Tracker. Our platform provides tailored solutions for seamless event execution, member engagement, and powerful data insights.

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Tailored Solutions for Association Events

Conference Tracker is designed to meet the unique needs of associations, providing tools for seamless event planning, member management, and engagement tracking. Whether it’s an annual conference, seminar, or networking event, our platform ensures your events run smoothly.

Engage and Grow Your Membership

Enhance member experiences with customized event websites, streamlined registration, and real-time engagement metrics. Conference Tracker helps associations build stronger relationships with their members, fostering growth and retention.

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Mobile App Companions

The Conference Leads app is a dynamic mobile application for both iOS and Android. It revolutionizes lead capture and management for exhibitors at conferences and events.
 
Conference Attendee is a mobile app that enhances attendees’ event experiences by providing features like live event streams, event programs, sponsor descriptions, speaker bios, interactive maps, and a social network for sharing posts and photos.

Comprehensive Reporting and Analytics

Make informed decisions with Conference Tracker’s detailed reporting and analytics. Track attendance, measure engagement, and gather insights to optimize your association’s events, ensuring they meet the needs of your members and stakeholders.

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Features

Maximize attendee engagement, simplify event management, and ensure seamless execution with Conference Tracker.

Simplify Registration and Collect Payments Online

Conference Tracker lets attendees register, select sessions, and pay securely through one branded registration page. Supports PayPal, Stripe, and Authorize.net with discount codes, group registration, and automated confirmation emails.

Coordinate Speakers and Build Your Conference Agenda

Manage the full speaker lifecycle from call for proposals to event day. Build your conference agenda with session scheduling, room assignments, and automated speaker notifications.

Run Smooth On-Site Operations from Day One

Coordinate every on-site detail from a single dashboard: staffed check-in desks, self-service kiosks, badge printing stations, room management, real-time attendee counts, and session capacity monitoring.

Cut Check-in Lines with Self-Service Kiosks

Deploy self-service check-in kiosks that let attendees find their name, confirm their registration, and print a badge in seconds. Supports walk-in registration and on-site payment for last-minute attendees.

Verify Session Attendance with QR Badge Scanning

Scan attendee badges at session entrances to record sign-in and sign-out times. Attendance data feeds directly into CEU credit calculations, giving you verified, auditable records without manual tracking.

Maximize Sponsor Visibility and Exhibitor Value

Create tiered sponsorship packages with banner ads, push notifications, video ads before sessions, and sponsored social posts. Manage exhibitor profiles, booth assignments, and appointment scheduling. Exhibitors capture leads on-site using the Conference Leads companion app.

Run Virtual and Hybrid Events from One Platform

Integrate live streaming, virtual exhibit halls, and on-demand session replays into your conference. Track attendance for both in-person and virtual attendees from a unified dashboard, so CE/CEU credits and analytics work the same regardless of how someone attends.

Design Floor Plans and Assign Booths Online

Upload venue layouts and create interactive floor plans with drag-and-drop booth placement. Exhibitors select and reserve booths online. Attendees browse the floor plan on the conference website and mobile app to find exhibitors.

Track Event Attendance in Real Time

Monitor who checked in, which sessions they attended, and how long they stayed. Conference Tracker provides session-level attendance data through badge scanning, self check-in, and real-time dashboards with capacity alerts.

Launch a Branded Conference Website Without Coding

Create a mobile-responsive conference website with speaker bios, session schedules, sponsor logos, venue maps, and embedded registration forms. No coding or design experience required.

Automate CE/CEU Credit Tracking and Compliance Reporting

Set session-specific CE/CEU credit rules, track attendance completion automatically, generate branded certificates, and export accreditation-ready compliance reports for nursing, accounting, chiropractic, and other professional boards.

Turn Any Smartphone into a Badge Scanner

Use any iPhone or Android device as a conference badge scanner. Scan QR codes on attendee badges to record session attendance, verify credentials, and capture lead data. No dedicated scanning hardware required.

Manage Proposals from Submission to Approval

Publish a shareable call for proposals with custom submission forms. Review, score, and approve proposals from a centralized dashboard. Accepted proposals flow directly into your conference agenda and speaker lineup.

Design and Print Professional Badges On Demand

Design conference badges with custom fields, logos, QR codes, and color-coding by attendee role. Print badges on demand at check-in using standard office printers or dedicated badge printers. Reprint lost badges instantly on-site.

Measure Event Success with Actionable Analytics

Track session attendance, measure engagement, and generate stakeholder-ready reports. Export attendance summaries, CE/CEU completion rates, registration data, and ROI metrics in Excel, CSV, or PDF.

Using Conference Tracker for Association Events

Elevate the impact and efficiency of your association’s gatherings with Conference Tracker, the all-in-one event management solution built for seamless organization and maximum member engagement. Designed to streamline everything from registration and badge printing to virtual and hybrid session hosting, Conference Tracker is your key to delivering memorable events that keep your members coming back.

Efficient Registration & Membership Management

Tailor custom registration forms for your unique audience, collect essential attendee data, and securely process online payments—helping you simplify membership renewals and event enrollments at the same time. Conference Tracker’s intuitive dashboard keeps all your registration details organized, ensuring you never lose track of valuable member information.

Boost Engagement & Sponsor Visibility

Foster networking and collaborative opportunities through live polls, Q&A sessions, and social feeds that spark real-time discussion among attendees. Encourage active participation with gamification features like trivia games and prize drawings. Showcase sponsors prominently through rotating banner ads, sponsored posts, and virtual exhibit booths—giving them the exposure they need while offsetting event costs.

Accurate Tracking & Data-Driven Insights

Eliminate manual sign-ins and reduce errors by scanning badges for instant attendance tracking. Conference Tracker’s robust reporting tools allow you to monitor session popularity, generate customized continuing education credits (CE/CEU) for participants, and export detailed data for stakeholders or accreditation bodies. Get a clear snapshot of event performance and member engagement, empowering you to improve future association events.

Optimize your association’s conferences with Conference Tracker, a versatile platform that ensures smooth event operations, enriches member experiences, and helps your organization thrive.

Explore for free!

Take a closer look at our cutting-edge solution and see how it redefines industry standards. Schedule your demo today to explore powerful features that address your specific needs.

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Hear What Our Users Are Saying!

Discover the real-world impact of our solutions through the experiences of our satisfied clients.

rachel-neutzler
We LOVE Conference Tracker! We left them for a year, but got back to them as soon as possible! We love all aspects of Conference Tracker, but the best part is the Support and quick responses. We will be ready to use them again next year for our next event!
Rachel Neutzler
TFMA -Texas Fire Marshals Association
laurie lawler
First time client of Conference Tracker and couldn't be more pleased with the app features and capabilities. Our conference houses over 1400 attendees, all of which were easily scanned into each session and provided professional reports of their attendance.
Laurie Michelle
Maryland Transportation Builders and Materials Association
Misti-Profile-Photo-768x821
Our organization has used Conference Tracker for 4 to 5 conferences so far. We love it! The app tracks attendance, print reports, and keep our attendees engaged. Customer support is excellent!
Misti Nielsen
CCT - Christian Counselors of Texas

Excellence Since 1994

Celebrating over three decades of innovation, dedication, and success in advancing academic and event management solutions.

A Partnership for Success

Engineerica’s commitment to quality extends beyond our products. Our comprehensive support services and integrations ensure our clients achieve their goals with ease.

Empowering Organizations

Since 1994, Engineerica has been at the forefront of developing advanced management systems to enhance everyone’s success.

Turn Events into Experiences

We redefined event management, offering seamless integration of attendance tracking and lead retrieval to ensure every event is a success.

Driving Excellence Across Education, Events, and Enterprise

Unlock new possibilities and streamline your operations with our cutting-edge technology.

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