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Conference Tracker

Trade Show and Expo Event Management Software

Streamline registration, track attendance, and enhance networking opportunities with Conference Tracker for unparalleled event success.

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Empower Exhibitors with Effortless Lead Generation

Capture high-quality leads without the hassle. With Conference Tracker’s all-in-one lead retrieval app, exhibitors transform their smartphones into lead-capturing powerhouses—no extra hardware required. Live chat functionality and built-in appointment scheduling ensure vendors don’t just gather names—they build connections.

By streamlining the collection and organization of attendee data, your event’s participants can focus on nurturing relationships and closing deals, not fumbling through paper sign-up sheets.

Intuitive Floor Planning

With user-friendly, visually dynamic trade show floor plan software, simplify the complexity of booth assignments and attendee traffic flow. Easily design and rearrange booths, highlight premium spots for top exhibitors, and ensure optimal foot traffic distribution.

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Drive Long-Term Value with Actionable Insights

Don’t just host an event—transform it into a data-driven success story. With Conference Tracker’s robust reporting tools, exhibitors gain instant access to detailed lead analytics and attendance reports. These insights help them refine their follow-up strategies, tailor future promotions, and increase sales opportunities.

For organizers, this wealth of data proves the value of your expo, strengthens vendor relationships, and fuels ongoing improvements, boosting ROI and turning your trade show into a must-attend event year after year.

Mobile App Companions

The Conference Leads app is a dynamic mobile application for both iOS and Android. It revolutionizes lead capture and management for exhibitors at conferences and events.
 
Conference Attendee is a mobile app that enhances attendees’ event experiences by providing features like live event streams, event programs, sponsor descriptions, speaker bios, interactive maps, and a social network for sharing posts and photos.
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Features

Maximize attendee engagement, simplify event management, and ensure seamless execution with Conference Tracker.

Simplify Registration and Collect Payments Online

Conference Tracker lets attendees register, select sessions, and pay securely through one branded registration page. Supports PayPal, Stripe, and Authorize.net with discount codes, group registration, and automated confirmation emails.

Coordinate Speakers and Build Your Conference Agenda

Manage the full speaker lifecycle from call for proposals to event day. Build your conference agenda with session scheduling, room assignments, and automated speaker notifications.

Run Smooth On-Site Operations from Day One

Coordinate every on-site detail from a single dashboard: staffed check-in desks, self-service kiosks, badge printing stations, room management, real-time attendee counts, and session capacity monitoring.

Cut Check-in Lines with Self-Service Kiosks

Deploy self-service check-in kiosks that let attendees find their name, confirm their registration, and print a badge in seconds. Supports walk-in registration and on-site payment for last-minute attendees.

Verify Session Attendance with QR Badge Scanning

Scan attendee badges at session entrances to record sign-in and sign-out times. Attendance data feeds directly into CEU credit calculations, giving you verified, auditable records without manual tracking.

Maximize Sponsor Visibility and Exhibitor Value

Create tiered sponsorship packages with banner ads, push notifications, video ads before sessions, and sponsored social posts. Manage exhibitor profiles, booth assignments, and appointment scheduling. Exhibitors capture leads on-site using the Conference Leads companion app.

Run Virtual and Hybrid Events from One Platform

Integrate live streaming, virtual exhibit halls, and on-demand session replays into your conference. Track attendance for both in-person and virtual attendees from a unified dashboard, so CE/CEU credits and analytics work the same regardless of how someone attends.

Design Floor Plans and Assign Booths Online

Upload venue layouts and create interactive floor plans with drag-and-drop booth placement. Exhibitors select and reserve booths online. Attendees browse the floor plan on the conference website and mobile app to find exhibitors.

Track Event Attendance in Real Time

Monitor who checked in, which sessions they attended, and how long they stayed. Conference Tracker provides session-level attendance data through badge scanning, self check-in, and real-time dashboards with capacity alerts.

Launch a Branded Conference Website Without Coding

Create a mobile-responsive conference website with speaker bios, session schedules, sponsor logos, venue maps, and embedded registration forms. No coding or design experience required.

Automate CE/CEU Credit Tracking and Compliance Reporting

Set session-specific CE/CEU credit rules, track attendance completion automatically, generate branded certificates, and export accreditation-ready compliance reports for nursing, accounting, chiropractic, and other professional boards.

Turn Any Smartphone into a Badge Scanner

Use any iPhone or Android device as a conference badge scanner. Scan QR codes on attendee badges to record session attendance, verify credentials, and capture lead data. No dedicated scanning hardware required.

Manage Proposals from Submission to Approval

Publish a shareable call for proposals with custom submission forms. Review, score, and approve proposals from a centralized dashboard. Accepted proposals flow directly into your conference agenda and speaker lineup.

Design and Print Professional Badges On Demand

Design conference badges with custom fields, logos, QR codes, and color-coding by attendee role. Print badges on demand at check-in using standard office printers or dedicated badge printers. Reprint lost badges instantly on-site.

Measure Event Success with Actionable Analytics

Track session attendance, measure engagement, and generate stakeholder-ready reports. Export attendance summaries, CE/CEU completion rates, registration data, and ROI metrics in Excel, CSV, or PDF.

Explore for free!

Take a closer look at our cutting-edge solution and see how it redefines industry standards. Schedule your demo today to explore powerful features that address your specific needs.

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Using Conference Tracker for Tradeshow and Expo Events

Elevate your next trade show or expo with Conference Tracker, a robust event management platform designed to handle the unique challenges of large-scale exhibitions. Whether you’re looking to streamline booth registrations, capture leads, or orchestrate attendee engagement, Conference Tracker provides comprehensive tools to ensure your event runs smoothly—from planning to post-event reporting.

Seamless Registration & Lead Retrieval

Quickly create branded registration pages for exhibitors and attendees, with flexible payment processing and ticketing options. Empower exhibitors with our integrated leads mobile app, allowing them to scan badges, capture essential details, and instantly compile lead data for follow-ups. By simplifying these processes, you save time and reduce the risk of errors associated with manual data entry.

Engaging Attendee Experience

Boost attendee satisfaction with our mobile companion apps that deliver session schedules, floor plans, and exhibitor profiles right to their smartphones. Encourage networking and collaboration through interactive features like live polls, social feeds, and real-time messaging. These tools not only enhance the expo atmosphere but also help foster lasting relationships between exhibitors and attendees.

Actionable Analytics & Reporting

Conference Tracker goes beyond registration and lead retrieval. Leverage robust analytics to track session popularity, booth traffic, and engagement levels. Export data in multiple formats for stakeholders or accreditation bodies, giving you a clear understanding of ROI and valuable insights for future improvements.

Embrace the power of trade show and expo event management software with Conference Tracker, your ultimate partner in maximizing exhibitor ROI, optimizing attendee satisfaction, and hosting a truly impactful expo.

Excellence Since 1994

Celebrating over three decades of innovation, dedication, and success in advancing academic and event management solutions.

A Partnership for Success

Engineerica’s commitment to quality extends beyond our products. Our comprehensive support services and integrations ensure our clients achieve their goals with ease.

Empowering Organizations

Since 1994, Engineerica has been at the forefront of developing advanced management systems to enhance everyone’s success.

Turn Events into Experiences

We redefined event management, offering seamless integration of attendance tracking and lead retrieval to ensure every event is a success.

Driving Excellence Across Education, Events, and Enterprise

Unlock new possibilities and streamline your operations with our cutting-edge technology.

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