If you run events on Whova, or you are evaluating it, you have probably already hit the question people ask about it most: what does it cost. There is no published answer, so this page leads with the numbers the vendors do publish, all pulled from their own pages in 2026, and shows where a price is missing instead of guessing one.
The short list
- Conference Tracker for conferences that certify attendance, from $990 per event with no subscription and the attendee app included.
- Sched for agenda-first events on published tiers from $200 per event.
- EventMobi for association events priced per attendee, from $3,000.
- Expo Pass for badge-first onsite operations, from $2,495.
- Accelevents for annual event portfolios, from $7,500.
How we compared
We compared published pricing, what each platform bundles versus quotes, and the attendance and certification layer, because even the engagement-first buyer ends most conferences owing someone an attendance record. Conference Tracker is our product, so we kept the method fair: every vendor’s own published numbers side by side, each one sourced, with a plain section on who should stay put. Nothing here comes from review sites.
Published pricing at a glance
| Platform | Best for | Published pricing | Pricing model |
|---|---|---|---|
| Whova | attendee engagement and networking | not published | quote request form |
| Conference Tracker | attendance and credit certification | from $990 (300-attendee event) | flat per event, no subscription, no per-attendee fees |
| Sched | agendas and simple registration | from $200 per event; attendance tier from $1,500 | per event or annual, scales by attendee count, ticketing fees |
| Expo Pass | badge printing and check-in | from $2,495 | quote built per event above the floor |
| EventMobi | association conferences | from $3,000 per event, $8,900 per year | per attendee, add-ons priced separately |
| Accelevents | registration-centric portfolios | plans at $7,500 and $13,500 | annual, virtual as paid add-on |
How much does Whova cost, and why organizers shop around
Whova does not publish pricing. Its pricing page is a quote request form that asks your attendee count and how many events you run a year, so the price is sized to your answers rather than published for anyone. Its own pages are clear about the product itself: the attendee app and the engagement features are the core, meaning agendas, networking, community, and session interaction, with QR check-in at event, day, and session level, badges on popular printers, certificates generated from attendance records, and a self-reported 50,000+ events across 170+ countries behind it.
The reason to switch that this page takes seriously is procurement rather than product. A committee that needs a number this week cannot get one from a quote form, and an organizer comparing event budgets line by line cannot compare against a blank, which is why all five platforms below publish at least a starting number.
Conference Tracker
Check people in fast. Prove they were there.
Conference Tracker scans attendees with the phones your staff already carry, tracks time in every session, and issues certificates and CEU transcripts on its own. One conference ran 2,623 attendees across 186 sessions on it.
30+ years building attendance tracking for events and education
Conference Tracker: attendance-first with the app included, from $990 per event
Conference Tracker starts at $990 for a 300-attendee event, flat per event with nothing metered per attendee and no annual subscription. The number is the point here, because it is published, it does not scale with your attendee list, and there is nothing recurring to justify next year.
The engagement layer an app buyer expects is included rather than quoted separately. The Conference Attendee app carries personal schedules with session reminders, a social feed with a wall per session, direct messaging, an attendee directory, and post-session polls, and sponsors and exhibitors get found in the same app, from listings to a virtual exhibit hall built from the company profiles they maintain themselves.
Engagement is also measurable rather than atmospheric. Participation actions total into an engagement score that ranks every attendee, and the social activity report charts trending sessions, bookmarks per exhibitor, and the most active users, which is what an attendee engagement program can actually be judged on.
The certification depth is what none of the compared pages states. Each session carries its own presence rule, with sign-out required where staying matters, and credit can be held back until the attendee passes a quiz that unlocks only after attending or completes the session evaluation. Virtual viewers are verified with still-watching prompts, five-status audit logs trace every credit down to the individual swipe, and attendees download their own certificates and per-session CEU transcripts.
Operationally, staff scan on their own phones, capture keeps working offline, badges print on office printers, and registration payments land directly in your own PayPal, Stripe, or Authorize.net account. The Texas Emergency Management Conference ran 2,623 attendees across 186 sessions this way and went from purchase order to live in 12 days.
If your events need engagement you can measure and attendance you can prove, request a Conference Tracker demo and price your next conference in one call.
The honest limit is that engagement features are functional here rather than the product’s center of gravity the way they are for Whova, and there is no between-events community layer or immersive 3D environment.
Sched: agenda-first on published tiers from $200
Sched publishes its tiers openly, with agenda, registration, and app basics from $200 per event and attendance tracking, badges, lead retrieval, and its advanced call for papers arriving at the tier from $1,500 per event. Pricing scales with attendee count and ticketing fees apply. Its audience skews toward education and professional development, and that published price list makes it the easiest platform here to budget for a small event.
EventMobi: association events priced per attendee
EventMobi publishes per-event pricing from $3,000 and annual pricing from $8,900, with per-attendee rates its own page puts at $1 to $3. Its check-in app records session in and out with the duration visible, and CE verification is stated. Because the extras are itemized separately, badge stock, lead capture per exhibitor, and integrations among them, price the deployment as a total.
Expo Pass: badge-first onsite from $2,495
Expo Pass publishes a starting price of $2,495 and leads with the onsite stack of registration, badge printing and check-in, lead capture, and attendance tracking, with CE tracking and certificates advertised. The final number comes from a quote above that floor.
Accelevents: annual portfolios from $7,500
Accelevents publishes annual plans at $7,500 and $13,500 with unlimited events, aimed at teams running a calendar of events rather than one. Virtual is a paid add-on, check-in works offline and syncs automatically, and CE credits are mentioned for session tracking.
Where Whova stays the right call
Keep Whova when engagement is the event’s actual product: the app, the networking, the community and session interaction, running at a self-reported scale of 50,000+ events. A conference whose success metric is interaction, run by a team with room for a quote cycle in its procurement, is its home ground. Switching earns its cost when the metric is provable attendance and credits, and when the budget needs a published number.
Which alternative fits which event
Choose by what your event has to prove and by how it has to be bought. If it certifies attendance and needs a published, flat price, Conference Tracker is built for that. If it is a small agenda-first event, Sched’s entry tiers cover it, and an association calendar is better served by EventMobi per attendee than by any single-event price. A badge-heavy show points to Expo Pass, and an annual portfolio to Accelevents.
The same published-pricing method covers virtual-first platforms elsewhere on this blog, and every number above is the vendor’s own, current as of 2026.
