This comparison is for organizers who like Cvent’s breadth but not its procurement process, and who want to know what each alternative actually costs before a sales call. Every price below comes from the vendor’s own published pricing page, pulled September 2026, and where a vendor publishes no price, that is stated plainly.
The short list
- Conference Tracker for conferences that certify attendance: CEU events, associations, education, from $990 per event with no subscription.
- Expo Pass for trade shows wanting badge-first onsite service from $2,495.
- EventMobi for associations that want one platform per event from $3,000.
- Whova for engagement-heavy agendas, at quote-only pricing.
- Accelevents for registration-centric annual portfolios from $7,500.
- Bizzabo for enterprise event marketing teams from $17,999 a year.
- Stova for organizations outsourcing onsite operations end to end.
How we compared
We compared published pricing, what each platform bundles versus sells as add-ons, and how each handles the conference basics: registration, check-in, attendance tracking, credit certification, and exhibitor lead capture. Conference Tracker is our product, so the fairest thing we can do is put every vendor’s own published numbers side by side, source each one, and say clearly who should not buy from us. Nothing here comes from a review site; every figure traces to the vendor’s own pricing page as of September 2026.
Published pricing at a glance
| Platform | Best for | Published pricing | Pricing model |
|---|---|---|---|
| Conference Tracker | attendance and CEU tracking | from $990 (300-attendee event) | flat per event, no subscription, no per-attendee fees |
| Expo Pass | badge printing and check-in | from $2,495 | quote built per event |
| EventMobi | association conferences | from $3,000 per event, $8,900 per year | per attendee, add-ons priced separately |
| Whova | attendee engagement | not published | quote request form |
| Accelevents | registration and virtual portfolios | plans at $7,500 and $13,500 | annual, virtual as paid add-on |
| Bizzabo | enterprise event programs | from $17,999 per year | $499 per user monthly, 3 user minimum, annual only |
| Stova | full-service onsite operations | not published | enterprise quote |
Conference Tracker: attendance-first, from $990 per event
Conference Tracker is the alternative for events where proving who attended matters as much as filling the room: continuing education conferences, association meetings, and academic events. Pricing starts at $990, the published sample for a 300-attendee event, and the structure is the differentiator: a flat price per event with no per-attendee metering, and no annual subscription to justify to a committee. It is the only published starting price on this list under four figures.
The attendance core is what Cvent buyers rarely get natively: session-level check-in, attendance tracked automatically for online viewers of live and pre-recorded streams, and reporting that calculates continuing education credits from the attendance data itself. Around that core sit registration with payments, the Conference Attendee app for schedules, messaging, and the event feed, and exhibitor lead capture with booth traffic metrics. On the hardware side, ordinary equipment does the job; our badge printer guide covers the onsite setup most events run.
The honest limits: Conference Tracker does not do venue sourcing, corporate travel, or enterprise marketing automation. Those are Cvent’s home ground, and an organization buying an events platform primarily for them should read the last section of this page.
If your events certify attendance and your budget prefers flat numbers, request a Conference Tracker demo and price your next conference in one call.
Conference Tracker
Check people in fast. Prove they were there.
Conference Tracker scans attendees with the phones your staff already carry, tracks time in every session, and issues certificates and CEU transcripts on its own. One conference ran 2,623 attendees across 186 sessions on it.
30+ years building attendance tracking for events and education
Expo Pass: badge-first onsite from $2,495
Expo Pass is the closest of these platforms to a trade show floor: registration, onsite badge printing and check-in, lead capture, attendance tracking, virtual capability, and an event app, with pricing published as starting at $2,495. Pre-printed badges are part of the catalog too, which matters for shows that want credentials in hand before doors open.
The limit is that $2,495 is a floor, and the actual number comes from a quote built around your attendee count and product mix. For a badge-heavy expo it is a strong candidate. It advertises CE tracking and certificates too; what its pages do not state are the enforcement mechanics a strict accreditor asks about: minimum-presence rules, required sign-out, or quiz-gated credit.
EventMobi: association events with add-ons priced a la carte
EventMobi publishes two models on its own pricing page: per event from $3,000, scaling with attendee count and selected products, or per year from $8,900 with unlimited events. Its pricing page itemizes the extras, down to badge stock from $1.99 per badge, lead capture at $50 per exhibitor, and standard integrations from $1,000 each.
That transparency cuts both ways: the platform fee is only the start, and a full deployment with badges, hardware rental, and an integration lands well above the headline number. For associations running several events a year, the annual model with rollover attendee licenses is the sensible configuration.
Whova: engagement features at quote-only pricing
Whova reports over 50,000 events across 170 countries on its own site, with the attendee app and engagement features as its core pitch: agendas, networking, community, and session engagement.
The catch for budget planning is that Whova publishes no pricing at all; its pricing page is a quote request form asking your attendee count and how many events you run a year. If your procurement process needs a number before a sales conversation, that is a real friction, and it is the single clearest difference between the top of this list and the middle.
Accelevents: registration and virtual as an annual platform
Accelevents positions as an event operating system for teams running a portfolio, with plans published at $7,500 and $13,500, unlimited events, and unlimited admin seats. Registration depth is the draw: unlimited ticket types and custom fields on all plans, with 24/7 support advertised across the board.
Two things to price carefully: the plans are annual commitments sized for multiple events, and virtual events are listed as a paid add-on rather than core, so a hybrid-heavy calendar should quote the add-on before comparing totals.
Bizzabo: the enterprise event OS, annual only
Bizzabo prices like the enterprise software it is: $499 per user per month billed annually with a three-user minimum, which its page states as starting at $17,999 per year, with unlimited events and registrations bundled. Its own FAQ says it plainly: the platform is sold as an annual subscription and cannot be bought for a single event.
For a marketing team running a year-round event program with budget to match, that model is coherent. For an organization comparing costs for one annual conference, it is eighteen times the starting price at the top of this table, and the wrong shape of commitment.
Stova: full-service onsite, priced by conversation
Stova sells the most service-heavy package here: check-in kiosks, badge printing, access control, lead retrieval, and onsite support staff, plus self-service exhibitor portals, across 800 or more client organizations by its own count. There is no published pricing; everything is scoped by quote.
Choose it when you are buying operations, not just software: a team that wants vendors running the front-of-house. Budget accordingly, and expect the procurement cycle that full-service implies.
When Cvent is still the right call
Keep Cvent when the things only Cvent does are the things you are buying: venue sourcing at scale, corporate travel and lodging programs, and event marketing automation wired into an enterprise stack. None of the platforms above replaces that combination, and pretending otherwise is how organizations end up with two systems. The alternatives exist for everyone else: the organizer whose actual needs are registration, check-in, attendance, credits, and leads, priced in a way a committee can approve.
Which alternative fits which event
Pick by the shape of your program, not the length of the feature list. One certifying conference a year on a fixed budget: Conference Tracker, priced per event from $990 with nothing recurring. A badge-heavy expo: Expo Pass. An association calendar of recurring events: EventMobi annual or Accelevents. An engagement-first agenda with budget flexibility: Whova, once the quote comes back. An enterprise portfolio with a marketing team behind it: Bizzabo. Outsourced onsite operations: Stova. Every number above is the vendor’s own, current as of September 2026, and the fastest way to make this table wrong is to wait two quarters to decide.
