If you like what Cvent does but not what it takes to buy it, this comparison is for you. It puts the alternatives side by side on the one thing a sales call rarely gives you up front: what each platform actually costs. Every price below comes from the vendor’s own published pricing page, pulled in 2026, and where a vendor publishes no price, we say so plainly rather than guess.
The short list
- Conference Tracker for conferences that certify attendance: CEU events, associations, education, from $990 per event with no subscription.
- Expo Pass for trade shows wanting badge-first onsite service from $2,495.
- EventMobi for associations that want one platform per event from $3,000.
- Whova for engagement-heavy agendas, at quote-only pricing.
- Accelevents for registration-centric annual portfolios from $7,500.
- Bizzabo for enterprise event marketing teams from $17,999 a year.
- Stova for organizations outsourcing onsite operations end to end.
How we compared
We compared published pricing, what each platform bundles versus sells as add-ons, and how each handles the conference basics: registration, check-in, attendance tracking, credit certification, and exhibitor lead capture. Conference Tracker is our product, so the fairest thing we can do is put every vendor’s own published numbers side by side, source each one, and say clearly who should not buy from us. Nothing here comes from a review site; every figure traces to the vendor’s own pricing page.
Published pricing at a glance
| Platform | Best for | Published pricing | Pricing model |
|---|---|---|---|
| Conference Tracker | attendance and CEU tracking | from $990 (300-attendee event) | flat per event, no subscription, no per-attendee fees |
| Expo Pass | badge printing and check-in | from $2,495 | quote built per event |
| EventMobi | association conferences | from $3,000 per event, $8,900 per year | per attendee, add-ons priced separately |
| Whova | attendee engagement | not published | quote request form |
| Accelevents | registration and virtual portfolios | plans at $7,500 and $13,500 | annual, virtual as paid add-on |
| Bizzabo | enterprise event programs | from $17,999 per year | $499 per user monthly, 3 user minimum, annual only |
| Stova | full-service onsite operations | not published | enterprise quote |
Conference Tracker: attendance-first, from $990 per event
Conference Tracker is the alternative for events where proving who attended matters as much as filling the room, which is to say continuing education conferences, association meetings, and academic events. Its pricing starts at $990 for a 300-attendee event, and the structure matters more than the number: you pay a flat price per event, nothing per attendee, and there is no annual subscription to justify to a committee. That makes it the only starting price on this list under four figures.
What you get for it is the attendance core that Cvent buyers rarely get natively. Sessions are checked in and out individually, online viewers of live and pre-recorded streams are tracked automatically, and the reporting calculates continuing education credits from that attendance data rather than from a separate spreadsheet. Around the core sit the pieces a conference still needs: registration with payments, the Conference Attendee app for schedules, messaging, and the event feed, and exhibitor lead capture with booth traffic metrics. None of it needs special hardware, and our badge printer guide covers the onsite setup most events end up running.
There are honest limits, and they are the places where Cvent is strongest. Conference Tracker does not do venue sourcing, corporate travel, or enterprise marketing automation, so an organization buying an events platform mainly for those should skip to the last section of this page.
If your events certify attendance and your budget prefers flat numbers, request a Conference Tracker demo and price your next conference in one call.
Conference Tracker
Check people in fast. Prove they were there.
Conference Tracker scans attendees with the phones your staff already carry, tracks time in every session, and issues certificates and CEU transcripts on its own. One conference ran 2,623 attendees across 186 sessions on it.
30+ years building attendance tracking for events and education
Expo Pass: badge-first onsite from $2,495
Expo Pass is the platform here that feels closest to a trade show floor. It bundles registration, onsite badge printing and check-in, lead capture, attendance tracking, virtual capability, and an event app, and it publishes a starting price of $2,495. Pre-printed badges are in the catalog too, which matters for shows that want credentials in hand before the doors open.
The thing to know about that $2,495 is that it is a floor, and the real number comes from a quote built around your attendee count and product mix. For a badge-heavy expo it is a strong candidate even so. It advertises CE tracking and certificates as well, but its pages do not state the enforcement mechanics a strict accreditor asks about, such as minimum-presence rules, required sign-out, or quiz-gated credit.
EventMobi: association events with add-ons priced a la carte
EventMobi publishes two models on its pricing page: per event from $3,000, scaling with attendee count and the products you select, or per year from $8,900 with unlimited events. The same page itemizes the extras, down to badge stock from $1.99 per badge, lead capture at $50 per exhibitor, and standard integrations from $1,000 each.
That transparency cuts both ways, because it shows that the platform fee is only the start: a full deployment with badges, hardware rental, and an integration lands well above the headline number. For an association running several events a year, the annual model with rollover attendee licenses is the sensible way to buy it.
Whova: engagement features at quote-only pricing
Whova reports over 50,000 events across 170 countries on its own site, and its pitch is the attendee experience: agendas, networking, community, and session engagement, all inside its app.
The catch for budget planning is that Whova publishes no pricing at all. Its pricing page is a quote request form that asks your attendee count and how many events you run a year, so if your procurement process needs a number before a sales conversation, you will not get one here. That, more than any feature, is the clearest difference between the top of this list and the middle.
Accelevents: registration and virtual as an annual platform
Accelevents presents itself as an event operating system for teams running a portfolio, and it prices that way: plans published at $7,500 and $13,500, with unlimited events and unlimited admin seats. Registration depth is the draw, since every plan includes unlimited ticket types and custom fields, and 24/7 support is advertised across the board.
Two things deserve careful pricing before you compare totals. The plans are annual commitments sized for multiple events, and virtual events are listed as a paid add-on rather than part of the core, so a hybrid-heavy calendar should get the add-on quoted first.
Bizzabo: the enterprise event OS, annual only
Bizzabo prices like the enterprise software it is. The published rate is $499 per user per month billed annually with a three-user minimum, which its page states as starting at $17,999 per year with unlimited events and registrations included, and its own FAQ adds the condition that matters here: the platform is sold as an annual subscription and cannot be bought for a single event.
For a marketing team running a year-round event program with budget to match, that model is coherent. For an organization costing one annual conference, it is eighteen times the starting price at the top of this table and a commitment of the wrong kind. If Bizzabo itself is the platform you are weighing, our single-event alternatives to Bizzabo price that route in the same format.
Stova: full-service onsite, priced by conversation
Stova sells the most service-heavy package here, with check-in kiosks, badge printing, access control, lead retrieval, and onsite support staff, plus self-service exhibitor portals, across 800 or more client organizations by its own count. There is no published pricing, because everything is scoped by quote.
Choose it when you are buying operations rather than just software, meaning a team that wants a vendor running the front-of-house for them. Budget accordingly, and expect the procurement cycle that full service implies.
When Cvent is still the right call
Keep Cvent when the things only Cvent does are the things you are buying: venue sourcing at scale, corporate travel and lodging programs, and event marketing automation wired into an enterprise stack. None of the platforms above replaces that combination, and pretending otherwise is how organizations end up paying for two systems. The alternatives exist for everyone else, which in practice means the organizer whose real needs are registration, check-in, attendance, credits, and leads, priced in a way a committee can approve.
Which alternative fits which event
Choose by how your program runs rather than by the length of the feature list. If you hold one certifying conference a year on a fixed budget, Conference Tracker is priced for exactly that, per event from $990 with nothing recurring. If the event is a badge-heavy expo, Expo Pass is built around that floor, and an association with a calendar of recurring events will find EventMobi’s annual model or Accelevents a better fit than any per-event price.
The rest sort by how you buy. Whova suits an engagement-first agenda with the budget flexibility to wait for a quote, Bizzabo suits an enterprise portfolio with a marketing team behind it, and Stova suits a team that wants its onsite operations run for it.
Every number above is the vendor’s own, current as of 2026, and the fastest way to make this table wrong is to wait two quarters to decide.
