Conference Tracker Support Policies

Who Gets Support?

1) Support is provided to authorized contacts only. You need to specify the authorized technical contacts for your organization.

2) No direct support is provided to attendees. Attendees need to submit their support questions to the registered technical contacts of that organization. If the technical contact is unable to resolve the issue, then they may submit the issue to Conference Tracker support.

3) The maximum number of registered technical contacts per client is determined by the type of Conference Tracker license as follows:

Type of License# of Staff

  • 1 to 300 Attendees: 1
  • 301 to 1,000 Attendees: 2
  • 1001 to 2,000 Attendees: 3
  • 2001 to 3,000 Attendees: 4
  • 3001 to 4,000 Attendees: 5
  • Over 4,000 Attendees: 6

4) Additional technical contacts can be added for a fee of $500 each.

5) You must specify your technical contacts by emailing their name and contact info to us. You can add contacts there as long as you have open slots for them.

6) You can also remove or replace a person on the Technical Contacts list.  This requires approval by our staff.  Please allow two business days from receipt for the request for the change to be processed.

How is Support Provided?

1) Registered technical contacts can submit their support requests via phone or email. Email is preferred because it gets distributed to several people thus getting to the appropriate person quicker.

2) Our goal is to reply to all support requests within a maximum of one business day. In many cases we will reply within one business hour.

3) Telephone Support is provided Monday through Friday from 8:00 a.m. to 5:00 p.m. Eastern Time Zone - except major US holidays.

4) You may submit your questions via email at any time. Expect answers during our normal business hours only.

5) Online assistance and training sessions must be scheduled in advance and are provided on a first come, first served basis.

After Hours Support

If for some reason you require live support (via phone or remote assistance session) after our normal business hours, you may order After Hours Support services for an additional fee.  Visit this page for the details:

What Does Support Cover?

  • Explaining how to use the system.
  • Answering questions on what a certain function does.
  • Answering questions on how to perform certain tasks (if supported).
  • Troubleshooting problems.
  • Investigating system anomalies.
  • Training technical contacts.

Excessive Utilization of Support

We offer unlimited support for the first 30 days of opening your Conference Tracker account. After the first 30 days if your support usage significantly exceeds the average usage of other users, we will notify you by e-mail. If excessive usage continues after the email notification, we reserve the right to take one or more of the following actions at our discretion (1) reduce the level of support provided to bring it down to acceptable levels (2) recommend purchasing training services (3) recommend purchasing additional support services to cover the excessive usage (4) chooses not to renew a subscription or support plan on the basis of excessive usage.

The above restrictions were put in place only to discourage overuse, which clogs up the support queue and negatively affects all users.

What about Feature Requests?

We welcome and encourage all improvement ideas and new features requests. These will be put on a "Wish List" that is used when working on future releases. Each request is evaluated based on its usefulness to all users. Requests which are found useful and generic will be implemented. The implementation of a certain feature and its timeline are solely determined by the Conference Tracker manager and development team.

To submit your improvement ideas or feature requests, please use our online feedback system by clicking here.

For instructions on using the online feedback system, please view this 5-minute instructional video by clicking here.

NOTE: Support Policies subject to change without notice.

Thanks for using Conference Tracker!