Conference badge printing is a feature of our event management software Conference Tracker.
With this feature, you can streamline your event with a powerful and easy-to-use conference badge printing system designed for modern event professionals. Move beyond tedious Word templates, last-minute print shop runs, and the chaos of pre-printing thousands of badges.
With Conference Tracker, you can design professional, branded badges in minutes, print on demand for on-site registrations, and seamlessly integrate QR codes for check-in, session tracking, and lead retrieval. It’s time to take full control of your event’s first impression.
Stop Wasting Time with Outdated Badge Printing Methods
Event managers know the common frustrations of badge production. Whether it’s the manual, time-consuming process of a mail merge or the exorbitant costs and inflexibility of third-party print services, the old ways are broken. They create unnecessary stress and leave no room for error or last-minute changes.
- The Manual Method (Word/Mail Merge): Prone to errors, difficult to design professionally, and nearly impossible to integrate functional QR codes without complex workarounds.
- The Print Shop Method (Staples/Kinkos): Expensive, especially for color printing. Corrections are a nightmare, and printing badges for on-site registrants is simply not an option.
Our system is built to solve these exact problems.
An All-in-One System for Professional Design & On-Site Printing
Conference Tracker provides a single, cloud-based platform to manage the entire badge lifecycle. From importing your attendees to the final on-site print, you have complete control. Our system empowers you to get ahead of schedule, stuffing badge holders weeks in advance, and then effortlessly handle the influx of late and on-site registrants with a simple click.
Client Testimonial:
“Our organization has used Conftrac for 4 to 5 conferences so far. We love it! The app tracks attendance, print reports, and keep our attendees engaged. Customer support is excellent!”
– Misti Nielsen, CCT – Christian Counselors of Texas
Key Features of Our Badge Printing System
- Print On-Demand: Instantly print single badges or small batches for on-site registrations and lost badge replacements. No more pre-printing waste or handwritten “guest” tags.
- Intuitive Badge Designer: Start with a blank canvas or use professional templates. Easily add names, titles, company logos, and custom fields. Create unique designs to differentiate attendees, speakers, exhibitors, and staff.
- Powerful QR Code Integration: Go beyond a simple name tag. Use integrated QR codes for:
- Secure Session Check-in
- Continuing Education (CE/CME) Credit Tracking
- Digital Meal Ticket Replacement
- Exhibitor Lead Retrieval
- Cost-Effective Supplies: Our system is optimized for standard, affordable badge stock like the popular Avery 3×4 format, allowing you to print 300 high-quality badges for under $15.
- Cloud-Based Attendee Management: Import your attendee list via CSV or have them register directly through our online forms. All data is centralized and ready for printing from any computer with an internet connection.
Here’s how it works:
Unlock Powerful Event Insights with Integrated Lead Retrieval
A badge printed with Conference Tracker is more than just an identifier—it’s a smart key to your event. For exhibitors, the QR code is a powerful lead retrieval tool. A quick scan with our Conference Leads app captures attendee contact information instantly, eliminating the need for business cards and manual data entry. This value-added feature makes your event more attractive to sponsors and exhibitors.
For attendees, that same QR code is their ticket to everything—sessions, sponsored lunches, and networking events—creating a seamless and modern event experience. Check out our Conference Attendee app that you can share with your attendees.
Frequently Asked Questions (FAQ)
Q: What printers and badge stock are compatible with your system?
A: Our software is designed to work with any standard office laser or inkjet printer. It is optimized for common, cost-effective badge templates, including the popular Avery 3×4 stock, but can be customized for various sizes.
Q: Can I import my existing attendee list?
A: Absolutely. You can easily import your attendee list from an Excel or CSV file in just a few clicks, mapping your data directly to the badge fields.
Q: How do you handle on-site registrations or lost badges?
A: This is where our system shines. Simply search for the attendee (or add a new one), click “Generate Badge,” and print a perfect, new badge on-site in under a minute.
Q: Is your system cloud-based?
A: Yes. Conference Tracker is a fully cloud-based platform, meaning you can access your event data, design badges, and manage attendees from any computer with an internet connection.
Request a demo and see how it will work for you!
