Engineerica’s academic management products—including Accudemia, AccuCampus, AccuTrack, and AccuSQL—are licensed per academic center.
Each academic center requires its own software license. A license may only be used by the licensed center and may not be shared with other centers.
What Is an Academic Center?
An academic center is an organizational unit that provides academic or student support services. Each center typically has its own:
- Name
- Staff
- Director or supervisor
- Services
- Business rules and operating procedures
- Reporting needs
Students visit the center, either in person or virtually, to receive services from that center’s staff. Visits may be walk-in, scheduled by appointment, or both.
Examples of Academic Centers
Examples of academic centers that commonly use our software include:
- Academic Success Center
- Academic Resource Center
- Student Success Center
- Learning Enhancement Center
- Math and Science Learning Center
- Center for Learning and Student Success
- Academic Center for Tutoring
- Center for Academic Advising
- The Tutoring and Learning Center
- Tutoring and Academic Support Center
- Learning Assistance Center
- Peer Education Center
- University Writing Center
- Academic Center for Excellence
- Recreation and Wellness Center
Why Are Licenses Assigned Per Center?
Each academic center operates independently and therefore requires its own software configuration.
Every center typically has its own:
- Staff members
- Student workers and tutors
- Services
- Operating hours
- Appointment scheduling rules
- Check-in procedures
- Notifications and welcome messages
- Administrative users and permissions
- Reports
These settings are configured through the Control Panel and reflect how that particular center operates. A separate license allows each academic center to maintain its own configuration and reports independently of other centers.
What Qualifies as a Single Center?
A Single Center license covers one academic center.
An academic center may occupy one room, several adjoining rooms, multiple floors of the same building, or other nearby spaces, provided it operates as one organizational unit.
To determine whether your organization qualifies as a Single Center, ask these questions:
1. Does it operate under one name?
Everyone recognizes it as the same academic center.
Example: Student Success Center
2. Is it one organizational unit?
The center operates as one academic department or service unit, even if it occupies multiple nearby rooms or areas.
3. Is it managed by the same staff?
The center has the same director or supervisor and operates under one administrative team.
4. Does it follow the same business rules?
The center uses the same:
-
- Operating hours
- Appointment policies
- Check-in procedures
- Administrative rules
5. Does it use shared reporting?
Reporting is often a good indicator of whether an area is part of the same center or a separate center.
If all services are reported together as one center, this usually supports a Single Center license. If each area needs its own independent reports, statistics, staff activity, appointments, schedules, or administrative records, this is a strong indication that the areas may be separate academic centers.
If You Answered “Yes” to These Questions
Your organization is generally considered one academic center for licensing purposes.
A Single Center license allows the licensed center to access the software from an unlimited number of administrator computers, staff computers, kiosks, tablets, and sign-in stations. Students receiving services from the center and staff working for the center can securely access the software from anywhere through their web browser, subject to their assigned user permissions.
Note: The number of active students supported by each license is subject to the limits specified in the published license description.
Practical Example
The Student Success Center occupies several rooms on the first floor of the library.
The center offers:
- Math tutoring
- Writing tutoring
- Science tutoring
- Academic coaching
All services:
- operate under the Student Success Center name,
- are managed by the same director,
- use the same staff,
- follow the same operating hours and scheduling rules,
- are reported together as one center.
Result: Only one Single Center license is required.
When Are Multiple Licenses Required?
Separate licenses are required whenever academic centers operate independently.
Strong signs that you may have multiple centers include:
- Different center names
- Different directors or supervisors
- Different staff
- Different operating hours
- Different appointment rules
- Different administrative users
- Different software configuration requirements (such as operating hours, appointment rules, services, or administrative settings)
- Different reporting or statistics requirements
- Different business operations
This applies even if the centers are located in the same building or near one another.
Frequently Asked Questions
Can we use our Single Center license at another small center next to ours?
No. A Single Center license is valid only for the licensed academic center and cannot be shared with another center.
Our center operates from several rooms in the same building. Can one license cover all of them?
Yes. If those rooms are all part of the same academic center, managed by the same staff, following the same business rules, and reported together as one center, one Single Center license is sufficient.
Our center operates from buildings on opposite sides of campus. Can one license cover both?
Generally, no. Multiple widely separated locations often indicate separate operations. If both locations truly function as one academic center with the same administration, business rules, and reporting, please contact us so we can review your specific setup.
Our tutoring services are located in the library and include a Math Center, a Writing Center, and an Advising Center. Can one license cover all three?
Usually, no. Although they share the same building, they typically:
-
- have different names,
- have different directors,
- have different staff,
- offer different services,
- operate under different business rules,
- require separate reports and statistics.
Each is generally considered a separate academic center and requires its own license.
We have a Single Center license at our main campus. Can we also use the software at our satellite campus?
No. A license covers one academic center only. Separate campuses generally require separate licenses unless they truly operate as one academic center.
We operate one large center that provides many services. Is that still considered one center?
Yes. If the services are provided under one academic center that:
-
- has one name,
- is managed by one administrative team,
- follows one set of business rules,
- shares reporting,
- operates as one organizational unit,
then one Single Center license is sufficient.
We offer tutoring in Math, Writing, Biology, Chemistry, and Physics. Do we need multiple licenses?
No. Different tutoring subjects offered by the same academic center are all covered under a single license.
We offer tutoring, academic coaching, workshops, and supplemental instruction. Do these require separate licenses?
No. One license covers all services offered by the same academic center, provided they are managed and reported as part of that same center.
We need separate reports for each service area. Does that mean we need separate licenses?
Possibly. Separate reporting is a strong indication that the areas may be operating as separate academic centers. If each area needs its own reports, staff activity, appointment records, attendance records, schedules, or administrative records, then each area may require its own license.
We’re not sure whether our organization needs one license or multiple licenses.
We’re happy to help. Contact us with a brief description of your organizational structure, including your center names, management structure, services, locations, and reporting needs. We will review your setup and recommend the appropriate licensing option.
We have more than one academic center. Do we receive a discount on additional center licenses?
Yes. If multiple academic centers are licensed under the same Accudemia account, additional center licenses receive a discounted license fee.
If the centers are licensed under separate Accudemia accounts, each account is licensed independently and the standard license fees apply.
For the latest Accudemia license fees, visit this page.
Please contact us for current multi-center pricing.
In Summary
A Single Center license covers one academic center operating as a single organizational unit. The center may provide multiple services and occupy multiple nearby rooms or areas, provided it operates under one name, one administration, one set of business rules, and shared reporting.
If your institution operates multiple independent academic centers, each center requires its own license.
If you’re unsure how your organization fits into this licensing model, please contact us. We’ll be happy to review your organizational structure and recommend the most appropriate licensing option.
