Accudemia Is Licensed Per Academic Center. 

Institution License

Institution:

The Accudemia Institution License allows you to set up and manage multiple centers in one Accudemia account.  Import your students and enrollment data once for all the centers.  Get reports for all the centers or filter them by a specific center.  Many configuration options can be set up per center allowing you to have different operational rules per center.  Another advantage: your Accudemia administrator can manage the system for all your centers from one convenient place!  You also get unlimited support for your authorized technical contacts. This license our most common license and includes:


  • Software and database hosting on our server in the Amazon cloud.  No need to buy expensive web servers, database engines, etc.  No need to install software – all you need is a web browser!
  • Up to 20,000 active students for the first center. Each additional center adds another 20,000 students to the institution account capacity.
  • 3+ technical contacts (TC): 1 college-wide  TC + 1 TC per center + 1 IT TC (for setting up imports and SSO).
  • US-based, unlimited support to your authorized technical contacts.
  • Usage of Accudemia at all licensed centers including those at different locations and campuses.
  • Text messaging credits: 20,000 text messages and a dedicated number available upon request.
  • 5 free iAccu app licenses. Use this to record attendance with a mobile device in places where the computer station is not available.
  • Outlook Sync: Ability to synch staff (e.g. tutors or advisors) Office 365 Outlook calendars with their Accudemia calendars.

Features Included:

  • Sign-in kiosk for visit tracking
  • Appointment scheduling
  • Surveys for feedback collection
  • Tutoring Assessments
  • Visit Notes/Comments
  • SI/Class Attendance Tracking
  • Waiting Line Management
  • Student Referrals
  • Virtual Session Support
  • Zoom integration for running virtual sessions
  • Scheduled reports
  • SSO (Single Sign-On) support
  • Automated Data Imports
  • Automated Data Exports
  • Industry-standard SSL encryption for encrypting the data traveling between your computer and our servers
  • Getting Started Session

The annual license fee for the Accudemia Institution license is $3,700 for the first center + $1,990 per additional center.

Small Center License

Small Center:
This license is designed for small centers with small budgets.  This license includes:


  • Software and database hosting on our server in the Amazon cloud.  No need to buy expensive web servers, database engines, etc.  No need to install software – all you need is a web browser!
  • Up to 5,000 active students in the database.
  • One technical contact supported.
  • Up to 10 support tickets (incidents) per month. 
  • Only one center – no additional centers on the same account.
  • Text messaging credit: 1,000 text messages included.  Additional messaging is available for an additional fee.
  • 1 free iAccu license included. Use this to record attendance with a mobile device in places where the computer station is not available.
  • NOTE: No student referrals

Features Included:

  • Sign-in kiosk for visits tracking
  • Appointment scheduling
  • Surveys
  • Tutoring Assessments
  • Visits Notes/Comments
  • SI/Class Attendance Tracking
  • Waiting Line Management
  • Virtual Sessions Support
  • Zoom integration
  • Scheduled Reports
  • SSO (Single Sign-On) Support
  • Automated Data Imports
  • Automated Data Exports
  • Industry-standard SSL encryption for encrypting the data traveling between your computer and our servers.
  • Getting Started Session

The license fee for the Accudemia Small Center license is $1,995 per year.

Essentials License

Essentials:
This license is designed for small centers only looking for a basic appointment scheduling system with an annual subscription fee under $1,000. It includes:


  • Software and database hosting on our server in the Amazon cloud.  No need to buy expensive web servers, database engines, etc.  No need to install software – all you need is a web browser!
  • Up to 5,000 active students in the database.
  • One technical contact supported.
  • Up to 5 support tickets (incidents) per month.
  • Only one center – no additional centers on the same account.
  • Text messaging: 100 text messages included.  Additional messaging is available for a fee.

Includes:

  • Appointments scheduling
  • Virtual Sessions Support
  • SSO (Single Sign-On) Support
  • Industry-standard SSL encryption for encrypting the data traveling between your computer and our servers
  • Getting Started Session
  • Visit tracking is NOT included in this edition.

The annual license fee for the Accudemia Essentials license is $999.

License Comparison

Feature Institution Small Center Essentials
Active Student Limit 20,000+* 5,000 5,000
Automated Imports
Automated Exports
Sign-in Kiosk
Wait Line Management
Virtual Sessions Support
Zoom integration
Appointments
Surveys
Tutoring Assessment
Notes/Comments
Texting Credits 20,000 Included 1,000 Included 100 included
iAccu Mobile App Licenses 5 Free 1 Free
Referrals
SI/Classroom Attendance Tracking
Reporting
Scheduled Reporting
SSO Support
Technical Contacts 3 + 1 1
Additional Center Support
Getting Started Session
Support Monthly Limit Unlimited 10 Tickets 5 Tickets
Outlook Calendar Sync
Annual Fee $3,700 First Center

+ $1,990 per Additional Center

$1,995 $999

* Per Center

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