Tutoring Center Scheduling Software for Colleges
Students book their own tutoring appointments online. Your center’s rules apply to every booking, and reminders go out on their own.
Two-Way Calendar Sync and Automatic Reminders
When a student books, Accudemia confirms the appointment and puts it on the tutor’s Outlook 365 or Google calendar. An event the tutor adds to that calendar blocks the same time in Accudemia, so students only see hours the tutor can work.
Reminders go out by email and text message a set number of hours before the start, with separate lead times for students and tutors. The College of San Mateo reported a significant drop in no-shows after turning reminders on.
How Scheduling Works in a College Tutoring Center
A student logs in, picks a center, a service, a course, and a time. They can book one session or a recurring series in a single booking. You choose which steps they see for each service.
Administrators set the rules once and they apply to every appointment, whoever creates it. Set a minimum notice period, how far ahead students can book, and how many appointments or hours a student can hold in a week. You can also stop students from booking during their own class times.
No-shows are handled by policy
Accudemia records a no-show on its own when a student does not sign in within the window you set. Students are warned as they approach your limit. Past it, they cannot book again until the count resets or an administrator voids one.
Students can cancel and reschedule their own appointments, up to the cutoff you choose. Routine changes stay away from the front desk.
Tutor availability stays accurate
Each tutor’s hours are set per center as a weekly pattern for the term, with dated exceptions for time off. A daily grid shows every tutor in 15-minute blocks: open, booked in person, or booked online.
The Tutor Schedule Builder collects availability from tutors, shows how well each day is covered, and publishes the finished schedule to everyone at once.
Tutor names can be hidden from students at booking, which spreads appointments evenly. Santa Barbara City College, which runs Accudemia at 20 locations, hides them so one popular tutor’s schedule does not overload.
In person, online, or both
A service can offer in-person appointments, online appointments, or both. Online sessions run through the Zoom integration or any meeting link the tutor stores on their account.
The student’s join link records attendance before sending them to the meeting. A tutor’s time block can be set for one student or for a group.
Every appointment ends up in your reports
An appointment counts as attended only when the student signs in within your window. Reports then show what was booked against what happened: scheduled appointments, cancellations, and no-shows by student.
The daily view also compares open slots with booked ones, so you can see how full the schedule is before adding tutor hours.
Appointment scheduling is part of every Accudemia edition. Calendar sync and the Tutor Schedule Builder come with the full Accudemia License.
Hear What Our Users Are Saying!
What directors and coordinators say after running their centers on Accudemia.
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