Accudemia Pricing

Feature	Accudemia License ⭐ Most Popular	Accudemia Light	Essentials
Active Student Limit	20,000 (Per Center)	5,000	3,000
Texting (SMS) Credits	2,000 Annually (with option to purchase more)	1,000 Annually (with option to purchase more)	100 Annually (with option to purchase more)
Virtual Sessions Support	✓	✓	✓
Appointment Management	✓	✓	✓
Reporting	✓	✓	✓
Getting Started Session	✓	✓	✓
Technical Contacts	2 (Main & Secondary Admin) + 1 Per Center	1 Main Admin	1 Main Admin
Support Monthly Limit	Unlimited	10 Support Units	5 Support Units
Automated Imports	✓	✓	✘
Automated Exports	✓	✓	✘
Sign-in Kiosk	✓	✓	✘
Wait Line Management	✓	✓	✘
Zoom integration	✓	✘	✘
Surveys	✓	✓	✘
Tutoring Assessment	✓	✓	✘
Session Notes	✓	✓	✘
SI/Class Attendance Tracking	✓	✓	✘
Scheduled Reporting	✓	✓	✘
SSO Support	✓ (No setup fee)	✓ ($500 setup fee)	✘
Referrals System	✓	✘	✘
Additional Center Support	✓ (Per center fee applies)	✘	✘
Outlook Calendar Sync	✓	✘	✘
Google Calendar Sync	✓	✘	✘
User Dashboard	✓	✘	✘
Student-Facing Mobile App – Apple	✓	✘	✘
Student-Facing Mobile App – Android	✓	✘	✘
Engagement Board	✓	✘	✘
Online Waiting Lines	✓	✘	✘
Campus Services Compass	✓	✘	✘
Support Drop Box (Async Tutoring)	✓	✘	✘
Resource (Room/Space) Reservations	✓	✘	✘
Events (Seminars/Workshops) Management	✓	✘	✘
Email Campaigns (center marketing)	✓	✘	✘
Media Checkouts	✓	✘	✘
Student Engagement Dashboard	✓	✘	✘
Schedule Builder	✓	✘	✘
Badge Designer	✓	✘	✘
Wiggins AI Agent	✓	✘	✘
AccuKiosk App	✓	✘	✘
Annual Fee	$3,995 First Center + $2,595 Per Additional Center	$2,695 + $500 (Optional One-time SSO Setup Fee)	$999

Accudemia is licensed per academic center.  There are three types of licenses available:

• Accudemia License
• Accudemia Light License
• Essentials

Not Sure Which Edition Fits Your Center?

Request a demo and ask about the edition you are considering: one center or several, appointments only or full visit tracking.

(1) Accudemia License:

The Accudemia License allows you to set up and manage multiple centers in one Accudemia account.  Import your students and enrollment data once for all the centers.  Get reports for all the centers or filter them by a specific center.  Many configuration options can be set up per center, allowing you to have different operational rules per center.  Another advantage: your Accudemia administrator can manage the system for all your centers from one convenient place!  You also get unlimited support for your authorized technical contacts. This license is our most common license and includes:

• Software and database hosting on our server in the Amazon cloud.  No need to buy expensive web servers, database engines, etc.  No need to install software – all you need is a web browser!
• Up to 20,000 active students for the first center. Each additional center adds another 20,000 students to the institution’s account capacity.
• 3+ technical contacts (TC): 1 college-wide  TC + 1 TC per center + 1 IT TC (for setting up imports and SSO).
• US-based tech support to your authorized technical contacts. Support is available via email, phone, and live online assistance.
• Usage of Accudemia at all licensed centers, including those at different locations and campuses.
• Text messaging credits: 20,000 text messages to use for communicating with students.
• Outlook and Google Calendar Sync: Ability to sync staff (e.g., tutors or advisors) Office 365 Outlook calendars with their Accudemia calendars.
• User Dashboard to increase productivity: See your center’s activity all on one screen!
• Student-facing mobile device app included at no charge. This includes both an Apple iOS App and a new Android app.
• Engagement Board to facilitate communications with students.
• Support Drop Box for asynchronous tutoring, paper review, and other assignment reviews that do not require students to visit.
• Resource Reservations to allow students to book or reserve spaces/rooms around campus.
• Event Management module allows students to register for workshops, seminars, or events around campus.  It also tracks their attendance.
• Email Campaigns module to help you advertise your services to students who need it most.
• Media Checkouts module to track anything students check out from your center (e.g., reference books, headphones, iPads, etc.)
• Student Engagement Dashboard that shows the activities of the student on one screen.
• Schedule Builder: Collect work availability from your tutors / advisors and build the center’s work schedule.
• Badge Designer: Create attractive badges for your tutors and students.
• Wiggins AI Agent: Answers questions on using the software.  Can be trained to answer questions on your center!
• AccuKiosk: New app that enables you to run your center’s sign-in station on an Apple iPad or Android tablet!
• And more!

Features Include:

• Sign-in kiosk for visit tracking
• Appointment scheduling
• Surveys for feedback collection
• Tutoring Assessments
• Visit Notes/Comments
• SI/Class Attendance Tracking
• Waiting Line Management
• Student Referrals
• Virtual Session Support
• Zoom integration for running virtual sessions.
• Scheduled reports
• SSO (Single Sign-On) support
• Automated Data Imports
• Automated Data Exports
• Industry-standard SSL encryption for encrypting the data traveling between your computer and our servers
• Getting Started Session

The annual license fee for the Accudemia License is $3,700 for the first center + $2,395 per additional center.

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(2) Accudemia Light License:

This license is designed for small centers with small budgets.  This license includes:

• Software and database hosting on our server in the Amazon cloud.  No need to buy expensive web servers, database engines, etc.  No need to install software – all you need is a web browser!
• Up to 5,000 active students in the database.
• One technical contact supported.
• Unlimited support during the first month after ordering the system. Up to 10 Support Units per month afterward.
• Only one center – no additional centers on the same account.
• Text messaging credit: 1,000 text messages included.  Additional messaging is available for an additional fee.
• NOTE: No student referrals in this version.  No Outlook Sync.  No User Dashboard. No Engagement Board. No Mobile Apps, etc.

Features Included:

• Sign-in kiosk for visit tracking
• Appointment scheduling
• Surveys
• Tutoring Assessments
• Visits Notes/Comments
• SI/Class Attendance Tracking
• Waiting Line Management
• Virtual Sessions Support
• Zoom integration
• Scheduled Reports
• SSO (Single Sign-On) Support.  Requires a $500 setup fee.
• Automated Data Imports
• Automated Data Exports
• Industry-standard SSL encryption for encrypting the data traveling between your computer and our servers.
• Getting Started Session

The license fee for the Accudemia Light License is $2,500 per year + an optional $500 (One-time SSO Setup Fee)

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(3) Essentials:

This license is designed for small centers only looking for a basic appointment scheduling system with an annual subscription fee under $1,000. It includes:

• Software and database hosting on our server in the Amazon cloud.  No need to buy expensive web servers, database engines, etc.  No need to install software – all you need is a web browser!
• Up to 3,000 active students in the database.
• One technical contact supported.
• Unlimited support during the first month after ordering.  Up to 5 Support Units per month.
• Only one center – no additional centers on the same account.
• Text messaging: 100 text messages included.  Additional messaging is available for a fee.

Includes:

• Appointments scheduling
• Virtual Sessions Support
• Industry-standard SSL encryption for encrypting the data traveling between your computer and our servers
• Getting Started Session
• Visit tracking is NOT included in this edition.

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Accudemia Mobile App – Access academic support anytime, anywhere!

The Accudemia Mobile App is available on the Apple iOS store and the Google Play store.  The App makes it easy for students to connect with campus academic support services directly from their smartphones. Whether scheduling a tutoring appointment, registering for an event, or checking messages from their academic support center, students can access essential Accudemia features on the go.

With the Accudemia Mobile App, students can:

• Manage appointments: Schedule, view, and cancel tutoring and other academic support appointments.
• View visit history: Review past visits to academic support centers.
• Register for events: Browse and register for campus events and workshops.
• Access asynchronous services: Submit requests and materials through their center’s Drop Box without needing a live appointment.
• Reserve resources: Book available resources, such as study rooms.
• Stay informed: View announcements and messages from center staff.
• Sign in from their phones: Conveniently sign in to participating academic support centers using their mobile devices.

The Accudemia Mobile App is included at no additional cost with the Regular Accudemia License. It is not available with the Light or Essentials licenses.

AccuKiosk Mobile App – Turn Your Tablet into a Smart Sign-In Station!

The AccuKiosk Mobile app is available on the Apple iOS Store and the Google Play Store. This a mobile app transforms your iPad, Android tablet, or compatible mobile device into a powerful Accudemia sign-in station or portable attendance scanner.

Whether you’re managing student visits to an academic support center, tracking classroom attendance, or checking students into campus events, AccuKiosk makes the process fast, easy, and convenient. All attendance records are automatically synchronized with Accudemia, eliminating manual data entry and keeping your records up to date.

Modernize your campus check-in experience without investing in expensive, dedicated kiosk hardware. Simply install AccuKiosk on a compatible mobile device, connect it to your Accudemia account, and start tracking attendance!

The AccuKiosk mobile App is included at no additional cost with the Regular Accudemia License. It is not available with the Light or Essentials licenses.