May 2014 News
We have important news on the release of the QuickPanel and Waiting List TV Display, new implementation consultation service (for TRIO and others), upcoming training, tech tips for AccuTrack and Accudemia, and more! Here is an index of the topics:
- New AccuTrack / AccuSQL Implementation Consultation
- New Waiting List Marquee Software
- AccuTrack Quick Panel Webinar
- AccuTrack 2014 build 13.0.3 Update
- Check out the AccuTrack Blog
- Conference Tracker adds Handouts & Check-ins
- Latest AccuTrack 2014 Webinars on YouTube
- AccuTrack Orlando Training in July
- Accudemia User Tips
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New AccuTrack / AccuSQL Implementation Consultation
We are excited to announce a new consulting service to AccuTrack and AccuSQL users. As you know, AccuTrack and AccuSQL are essentially blank canvases for tracking and reporting student use of services and resources. This empowers you with the ability to create nearly any tracking configuration for your needs. But how do you create best practices within your implementation of AccuTrack or AccuSQL? To help you figure this out, we now offer consultations for various implementation scenarios that are focused on retention and student success. Several consultation topics are available including:
- Student Success Solutions: Implementation of AccuTrack / AccuSQL in an institutional wide structure where student success is the primary focus.
- Traffic Flow Solutions: Implementation where traffic is of concern. For example: admissions, orientation, registration and advising.
- Paperless Office: Implementation with a goal to reduce the use of paper and increase the security of student data.
- Meeting Grant Objectives: Implementation that will collect data and manage students all within the parameters of grant objectives.
- TRiO Reporting Solutions: Using existing AccuTrack/AccuSQL implementations to streamline required reports for TRiO programs.
Make the most of your AccuTrack or AccuSQL investment by booking one or more of the above online and onsite consultations. For more information please visit this webpage:
http://www.newsite.engineerica.com/accutrack/implementation-consulting
New Waiting List Marquee Software
If you use either the Intake System or Activity Waiting List feature in AccuTrack or AccuSQL to control the intake of your students, we have great news for you: we developed new Web-based software that will project the waiting list on a monitor. This makes it possible for students in the waiting list or even outside of it to view their place in line. Using this option, students will not need to access the Intake System or Activity Waiting List option in AccuTrack or AccuSQL itself to get this information; it will be right in front of them.
Here is a sneak peek. In this example, there are 13 people waiting in an Advising Center:
The screen will automatically rotate views to show all the people in the list:
You have control over the look of the screen through a style sheet:
and you can adjust various settings, including the rows displayed on each page, the refresh rate, screen location, and the scrolling marquee at the bottom of the page through an XML file:
If this sounds like something that might be helpful at your center contact us for a complimentary test copy. You must have AccuTrack or AccuSQL 2014. Simply send an e-mail to support@accutrack.org.
AccuTrack Quick Panel Webinar
We have been working hard on a new program especially designed for advisors that we are calling the "Quick Panel". This new program integrates directly with the AccuTrack or AccuSQL 2014 database and provides a powerful tool to access all of the features advisors use on a daily basis in one screen! If this sounds helpful for your center please let us know and we will send you a complimentary test copy. Simply email support@accutrack.org. To learn more about the Quick Panel, please view the YouTube webinar by clicking below:
Please take a moment to let us know what you think about it, or if you have any feedback at support@accutrack.org.
AccuTrack 2014 Build 13.0.3 Update Now Available
We now have a new software update available for AccuTrack and AccuSQL users! If you have version 13.0.2, it is easy to upgrade: simply login as an Admin, click help center on the right-side menu, and click download updates. Once you download the updates here are some of the updates you will notice.
- AccuTrack/AccuSQL will now warn the user when they are editing a log and the dates and/or times they are choosing are too far into the past or too far into the future in order to avoid errors.
- Tutor off times were fixed to add improved checks for appointment conflicts and appointments that may become orphaned.
- When adjusting Tutor activity assignments: it now has improved checks for appointment conflicts that may become orphaned.
- Appointment notes are now included in the email appointment confirmations sent to students and/or tutors.
- Modified AccuTaskRunner code to fix scheduled scheduled reports and appointment reminders failing to send under certain conditions.
- We corrected some updates to terminology in the system.
In addition to this update we are working on exciting new enhancements coming with the AccuTrack/AccuSQL 2015 version! Expect grouping filters to be extended to more features like Seminar Registration, access to surveys in Web Gateway, and additional choices available when importing student data! Not to mention the Quick Panel and accompanying Wait List mentioned above!
See a sneak preview of the Quick Panel in our webinars and blog.
Subscribe to the AccuTrack / AccuSQL Blog to get the Latest Articles
We have posted a lot of implementation and usage ideas recently to our revamped AccuTrack blog so make sure to visit often or subscribe. Also, if you have your own clever implementation, we would love to learn about it and share it with other users by posting comments and/or submitting them to support@accutrack.org. Of course you will get full credit for the submission. With more articles coming weekly we should have a nice collection for you to enjoy so stop by the blog for more!
Here are just a few of the latest additions:
Reference Materials in AccuTrack/AccuSQL
AccuTrack/AccuSQL Quick Panel Tip for “Back Logging”
Conference Tracker adds Handouts & Check-ins
We have added a couple of great new features to Conference Tracker that will help with keeping track of items that you “handout” to attendees and when the attendees “check-in” to the conference.
First, you’ll notice we added Handouts to the Conference section of Conference Tracker. Here you can create a list of items you want to “handout” to your attendees. You can have as many items as you would like to track in this section. This could be anything from goodie bags to badge pick-up to equipment given out, etc.
Next, when the conference starts you can now Check-in attendees and take that list of “handouts” and say for example, that John Smith gave Nick Armstrong his conference bags. Once they go to the next booth to pick-up their conference badges you can see what they have already picked up and now add more notes and check more items off the list.
The end result is a simple way of being able to Check-in registered attendees and make sure they get all their Handouts. Simply search for the attendees name to check when and what handouts they’ve received.
Latest AccuTrack 2014 Webinars now on YouTube
If you have not been to our Engineerica Channel on YouTube recently (or ever) then you are missing out on some great information about setting up and using AccuTrack and AccuSQL. We have been hard at work recording new Webinars for the 2014 version of our AccuTrack and AccuSQL software. We have recorded several videos already and more are on the way! We also have created new presentations on Computer Lab Plugin, Web Gateway Accudemia, Conference Tracker, AccuClass, and others.
We highly recommend these videos since they are such as great learning tool. Also, if you decide to subscribe to our channel, you will have access to the latest m
aterial as we post it. Also if you would like to access a reference of each topic in the webinars you can always visit www.newsite.engineerica.com/webinars.
AccuTrack Orlando Training in July
It's that time again! Summer is here and we have an AccuTrack/AccuSQL Training Class scheduled here at our Orlando Offices on July 24 & 25, 2014. The training is a great way to learn more about the AccuTrack or AccuSQL software you have purchased and get the most out of it! We urge you to make plans to attend our Orlando AccuTrack/AccuSQL Training Class. These are informative training sessions that will help your staff truly understand all the aspects of the program. It is also a great way to share ideas with your colleagues and to bounce ideas off of our resident AccuTrack and AccuSQL experts.
Space is limited so be sure to contact our Orlando office at 321-214-0012 as soon as you can to reserve your spot. Remember, If have a current Platinum Support Plan, then you can send up to 2 individuals for free as part of that support service; all you have to do is cover travel expenses. So call or e-mail us at support@accutrack.org. If you would like to send more than 2 attendees or if you are not on an active Platinum Support Plan click here for a list of training fees.
Hope to see you in the training!
Accudemia Tech Tip - How to see Profile Entries on Students
Many folks want to be able to store more demographic information on their students then the basic information like address, email, and phone numbers so they can better assist the students. We have shown how you can do this in previous articles in the blog and newsletter. Once you setup their profile questions and import the data into Accudemia some folks have not been able to use this information that they needed in Accudemia. If you can run a report and get this information but cannot see them when you look up a student this means you have not enabled it to be shown for them. Here is how:
1. Login as an Admin.
2. Navigate to the Administration Section and click the Control Panel > Website Settings > User Accounts > Extended Profile section.
3. Check the option to “Show for Students” and any others you want this to show up on.
4. Scroll back to the top of the page and click the “Save Changes” button.
5. That’s it! You should now see the Profile tab on the users you selected.
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