July 2014 News
In this month's release of the newsletter we ask for beta testers for AccuTrack/AccuSQL's 
Waiting List & Quick Panel, provide you steps to implement SSO with Web Gateway, show hidden features in Accudemia, and more! Here is an index of the topics:
- Beta our Quick Panel & Waiting List Marquee!
- AccuTrack Tech Tip - Implementing SSO
- Accudemia Hidden Feature: Create Labels
- Summer of AccuTrack/AccuSQL fun in Orlando!
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Try our new Waiting List Marquee &
Quick Panel for AccuTrack and AccuSQL
If you use either the Intake System or Activity Waiting List feature in AccuTrack or AccuSQL to control the intake of your students, we have great news for you: we developed software that will project the waiting list on a secondary monitor such as an LCD TV you may have setup in your waiting area. The Marquee uses a web browser window to make it possible for students in the waiting list to view their place in line or how many students are ahead of them if they have not signed in to the intake system. Using this option, students will not need to access the Intake System or Activity Waiting List option in AccuTrack or AccuSQL itself to get this information; it will be right in front of them.
Here is a sneak peek. In this example, there are 13 people waiting in an Advising Center:
The screen will automatically rotate views to show all the people in the list:
The Quick Panel then can help you manage those students in the intake system easily and perform all the functions from one interface. This will cut down on the time it normally takes to navigate around AccuTrack or AccuSQL performing various functions such as editing session comments, completing session questionnaires, viewing the students' logs, viewing their registration and more. Watch the video we recorded to show all the functions of the Quick Panel as well as illustrating the typical workflow of navigating through the Quick Panel.
If any of these add-on programs sound like something that
might be helpful at your center contact us for a complimentary test copy. You must have AccuTrack or AccuSQL 2014. Simply send an e-mail to support@accutrack.org.
AccuTrack Tech Tip - Implementing SSO
(Single Sign-On) with Web Gateway
More institutions have wanted to integrate the Web Gateway services for AccuTrack and AccuSQL with existing student registration portals they already provide for their students. One reason is for ease of use by the students. Once implemented the Students only have to login to the normal portal and they have access to making appointments, signing up for seminars, etc. at centers using AccuTrack or AccuSQL. This also means the IT department does not have to learn new procedures for resetting passwords for AccuTrack/AccuSQL if the students forget them. Typically this would add more work for the admins at the centers since they would have to reset or provide the students their passwords. If this sounds like something you might be interested in implementing with your school's Web Gateway we have put together a guide that can be viewed or downloaded with the following link:
Implementing SSO with Web GatewayAccudemia Hidden Feature: Create Labels
There is a feature added to Accudemia that not too many people may know about and it is the ability to generate badges or labels for your students in Accudemia.
To do this simply go to the Administrative section on the left-side navigation of Accudemia and click User Accounts >> Students.
If you notice at the top of the screen you have a Print Labels button. The Print Labels button if pressed now will generate labels for all of you students. However if you want to only generate the badges/labels for only several of the students you can enable multi-select and select the students before pressing the Print Labels button.
This feature can be used to generate labels for Instructors, Tutors, and System Admins as well.
Once the Administrator clicks the Print Labels button and accepts the confirmation, he or she will get a PDF containing all the requested labels. This generates a PDF that contains up to 24 square labels per page. We suggest Avery® Easy Peel® White Square Labels (#22805) that are best to be printed on:
http://www.avery.com/avery/v/index.jsp?vgnextoid=c9238ac729e6f210VgnVCM100000a1210c0aRCRD.
These badges/labels contain QR codes that are great for producing a label for iAccu our mobile app for Accudemia. Using these barcodes, the iAccu app, and an Apple device will allow you to collect attendance for centers in many non-traditional locations.
For more information about ordering iAccu with Accudemia pleases visit:
http://www.newsite.engineerica.com/accudemia/attendance-tracking-devices
Summer of AccuTrack/AccuSQL fun in Orlando!
By LAURA ALVAREZ - JULY 25, 2014
Summertime fun was our theme for this past training in Orlando. We trained on AccuTrack and AccuSQL focusing on areas that folks have asked us to improve upon in previous training sessions. A brand new training outline was implemented that still hit on all the topics in AccuTrack and AccuSQL we needed to cover but gave the participants more opportunity to interact with the training by focusing on what the group wanted to see and doing group activities. We even played an AccuTrack/AccuSQL dice game after the training where the participants got to test their knowledge in implementing different setups and scenarios. Can you tell me how you would turn on the intake system, ask your students to select an activity while the category is locked to only allow "Tutoring" and have it report to the instructor? This was an example of what you could be asked to setup in AccuTrack/AccuSQL based on the way your dice landed.
